Project Coordinator

Project Coordinator

Department: Corporate/Administrative

Employment Type: Full Time

Location: Boston, MA

Compensation: $25.00 - $29.00 / hour

Description

Creativity. Innovation. A desire to effect positive change. That’s what it takes to work at Fuss & O’Neill – because that’s what we do for the communities in which we work: we create, innovate, and design long-lasting improvements that improve quality of life. Quality of life is also important on the job, so we’ve prioritized work-life balance by offering flexible/remote work opportunities, part-time benefits, and generous PTO. We believe that each day is an opportunity to support one another, to support our clients, and to support our communities. If you feel the same, then you’ve found your future.

We are seeking a Project Coordinator to work as a member of our Financial Operations team. Under the general direction of the Lead Project Accountant, the Project Coordinator will execute set-up, billing, and close-out phases of projects within a certain revenue threshold.  

Key Responsibilities

• Following Unified Workflow, set up projects in Deltek® Vantagepoint. Set up includes, but is not limited to, WBS, budgets, billing terms, contract management, and all other relevant information.
• Issue project invoices in accordance with contract terms. Track and expeditiously seek payment for any accounts receivable in accordance with established billing and collections policies and procedures.
• Work with client counterparts to develop billing formats appropriate to the needs of the client and suitable for the most economic means of developing billing materials.
• Assist in follow-up and preparation for Agreement Exception Review meetings.
• Respond to inquiries from internal and external stakeholders regarding project set-up, invoices, project close-out and other related topics.
• Following Unified Workflow, close out projects in Deltek® Vantagepoint ensuring all applicable steps are followed correctly.

Skills, Knowledge and Expertise

• Associate’s degree in business administration or related field
• Typically requires at least 3 years of administrative or accounting support experience; May substitute experience in lieu of education or vice versa
• Intermediate skills in the use or Deltek® Vantagepoint or similar software
• Excellent computer skills including knowledge of Microsoft Excel
• Excellent oral and written communication skills; strong attention to detail (data entry, computer skills)

Why You’ll Love Working with Us

• Schedule Flexibility: Customize your work schedule to fit your life.
•  Health & Wellness: Comprehensive health benefits to keep you and your family healthy.
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