Program Officer - US-REMOTE-NC

FHI 360’s Product Development and Introduction (PDI) team leads development and testing of a portfolio of new contraceptive leads with a focus on long-acting methods. The team consists of more than 30 contraceptive development professionals with expertise in reproductive biology, gynecology, chemistry, epidemiology, and clinical trial and project management. We are currently seeking qualified candidates for the position of Program Officer I.

Job Summary:

Duties for the Program Officer I include preparation of documents and reports, the use of office technology including management of the department SharePoint site, coordination of meetings and departmental events, planning of travel and reconciling travel expenditures, and compiling and maintaining departmental files. The Program Officer I will have some financial duties including processing of invoices and preparation of financial requisitions. The position may assist in the creation/review of project documents, communication tools, and other materials.

Accountabilities:

Programmatic Administration:

• Provides support to project management, including planning for and arranging meetings and  conference room setup, preparing documentation, and taking on specific assignments.

• Arranges complex and detailed travel plans and itineraries, including preparing travel authorizations and processing travel expense forms.

• Serves as on-boarding point of contact for department.

• Facilitates communication and ensures project internal and external websites are current.

• Assists in the management of project, department, and leave calendar

• Develops, maintains, and updates filing systems including SharePoint and Teams.

• Collects information for use in reports, reaching out to sub- contractors, grantees, and partners for external information.

• Sends reminders to keep team on track with reporting deadlines and technical deliverables.

• Coordinates assigned project activities and may conduct research to achieve project goals.

• Prepares agendas, notices, minutes, and resolutions for meetings as directed.

• Fulfills other administrative and special project duties as assigned.

Finance Support:

• Processes invoices and prepares procurement requisitions in Cost Point financial system.

• May assist with the coordination and tracking of performance against project timelines, budget, objectives, and deliverables.

• Assists project teams with the coordination of budgets.

• Collects, compiles, and analyzes cost information relevant to projects as directed.

Qualifications:

• Bachelor's Degree or its international equivalent in public health, international development, or a related field.

• 2+ years of relevant experience supporting projects or teams in a corporate setting; prior work experience in a non-governmental organization (NGO), government agency, or private organization preferred.

• Prior experience using Microsoft Office Suite is required, especially SharePoint.

• Interest or experience in reproductive health or contraceptive research preferred.

• Experience planning and reconciling staff travel, including travel authorizations and travel expense reports. 

• Experience planning and implementing large meetings with external and internal participants.

• Strong communication skills and high attention to detail.

Supervision Given/Received:

• Limited supervision. No instruction needed on routine work and general instructions with periodic work review given on new work or special assignments.

• Contacts are frequent with individuals representing other departments, and/or representing outside organizations.

• Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be sensitive in nature.

• Reports to PDI Director of Research Operations

Typical Physical Demands:

• Typical office environment.

• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

• Ability to sit or stand for extended periods of time.

• Ability to lift or move up to 5 lbs

Technology to be Used:

• Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%
   

The expected US Based hiring salary range for this role is listed below. Candidate FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget. 

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

US Based Hiring Salary Range: $51,000 - $67,000

International hiring ranges will differ based on location.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment  process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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