Program Administrator, Data Science (Remote)

WHO WE ARE!

Susan G. Komen brings a home office based working environment for each specified local community. We are a force united by a promise to end breast cancer forever. For over 40 years, we've led the way by funding groundbreaking research, community health initiatives and advocacy programs in local communities across the U.S. and in more than 30 countries.  Susan G. Komen is the ONLY organization that addresses breast cancer on multiple fronts such as research, community health, outreach, and public policy initiatives to make the biggest impact against this disease.

Komen strives to have a culture of passionate, growth-minded professionals who thrive in a team environment and work collaboratively to inspire greatness in others!  We take an ongoing approach to ensure open communication from all levels throughout the organization. It’s encouraged to give and receive feedback to ensure two-way accountability with a focus on continual improvement both personally and professionally!

What you will be doing in the role of a Data Science Program Administrator

The primary objective of the Program Administrator, Data Science, is to provide administrative support for Komen’s Data Science team and its programs, including ShareForCures (SFC), Komen’s breast cancer research registry.

What you will bring to the table

• Perform a broad range of administrative activities including scheduling, meeting planning and logistics (online and in-person), and communication across multiple program sites and time zones. Develop detailed work plans, schedules, project estimates, resource plans, and budgets. Create new template documents, materials, presentations, reports, and other assets, as assigned. 
• Provide administrative support for and coordinate meetings, including scheduling, distributing materials, taking, and summarizing notes, and following up on action items, as assigned. 
• Support administration of service contracts, consultant agreements, grant agreements, and other types of agreements. Prepares or assists with preparation of materials and progress and financial reports to support donor stewardship and other revenue generating activities.
• Ensure complete and accurate records are captured and compliance is maintained. Coordinate with Sr. Project Manager, Data Science to ensure consistency with department and organization policies and procedures.
• Help with making travel arrangements and managing related documentation. Track expenses and assist with identifying budget variances. Ensure accurate and timely vendor payments and expense reimbursements.
• Track expenses and assist Sr. Project Manager, Data Science with identifying budget variances. Ensure accurate and timely vendor payments and expense reimbursements.
• Manage the collection, data entry, and monitoring of staff time and effort reports to ensure accuracy, timeliness, and compliance.
• Coordinates vetting process of new grantees, speakers, consultants, and other entities through Komen Accounting.
• Collaborate with other teams to deliver on specific programmatic needs, including program monitoring and evaluation, and coordinating ongoing internal/external communications as needed. Assist with collecting information and creating content about Komen’s data science programs for press releases, blogs, social media, and other platforms. 
• Support the execution of all research activities in compliance with conducting research with human subjects and with all Komen’s policies and procedures. Escalate significant issues to Sr. Project Manager, Data Science or Sr. Director, Data Science, as needed.
• Perform other duties as assigned and on time.

We know you will have and be able to

• Bachelor's degree and 2-5 years or administrative experience
• Strong organizational and administrative skills; detail oriented. Proven ability to manage multiple projects simultaneously and to perform in a large, complex workflow with multiple deadlines, data points, and priorities. 
• Excellent interpersonal and communications (writing and speaking) skills. Ability to communicate effectively with individuals at different organizational levels and from all walks of life. Instinctive service and customer relationship skills.
• Intermediate level of computer/technical skills, including proficiency with Microsoft Office Suite and SharePoint required. Proficiency with contact management (Salesforce) and collaboration tools (Asana) preferred.
• Self-motivated and willing to take responsibility and ownership for timely and high-quality work. Ability to follow instructions and execute plans. 
• A team-oriented attitude, strong cross-functional collaboration skills, and proven ability to work in a matrixed, global organization with remote staff.
• Shows positive approach to work, flexibility, innovation, cultural awareness, sensitivity to relationships, and confidentiality.

We would love if you also have

• Strong knowledge of administrative procedures, planning, communication, and project tracking. Project management skills and/or certification a plus.
• Experience in business relations, partnerships, and/or communications with diverse stakeholders, such as external advisory boards, patients, community-based organizations, and alliances.
• Experience in complex meeting planning and direct interaction with volunteer base.
• Experience in non-profit program administration, including in planning and implementing multiple projects, preferably in a health or disease-focused organization.
• Proficiency in Spanish (oral and written) a plus.

 So, what's in it for you?

Komen believes in the importance of taking care of our employees so that in turn they can be committed to supporting our critical mission to support those impacted by breast cancer and to help find cures.  This is what Komen provides away from the computer: 

• Approximate hourly rate $21.54 to $28.21, exact compensation ranges are based on various factors including the labor market, job level, internal equity and budget. Exact salary offers will be determined by factors such as the candidate's skills, experience, and geographic location.
• Health, dental, vision and a retirement plan with a 6% employer match
• Generous Paid Time Off Plan
• Flexible work arrangement in a fully remote working environment
• Bi-weekly work from home stipend
• Parental leave
• Tuition Reimbursement
• A culture of learning and development
• And so much more!

Komen provides a remote and/or home-based working environment for all active employees. Komen defines remote as the ability to work from any physical location within the U.S. where an employee can perform specified work duties without disruption or distraction. Komen defines home-based roles as positions that are required to reside in a specific market. Work schedules for both remote and home based are determined by the organizational needs of each department. 

Susan G. Komen is fair and equal in all its employment practices for persons without regard to age, race, color, religion, gender, national origin, disability, veteran status, or sexual orientation.  Additionally, we embrace Diverse Teams & Perspective, and we find strength in the diversity of cultural backgrounds, ideas, and experiences.

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