Product Operations Analyst

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

THE ROLE

Sotheby's is defining and building state-of-the-art systems to automate, optimize, and enhance our client journeys and seeks a world-class Product & Technology (P&T) Product Operations Analyst to help facilitate the effort. 

As the Product Operations Analyst, you are primarily responsible for division wide invoice processing, procurement, and other team administration. This includes procuring all goods and services for Sotheby’s P&T Department worldwide in line with Company corporate governance policies. An unwavering attention to detail, rigor in execution, and a proven ability to manage various workstreams in an organized way are fundamental to the success of this role.

RESPONSIBILITIES

• Assist P&T departments in generating expense approvals, facilitating purchasing, managing licenses, managing inventory, assisting with vendor management, and navigating the procurement process.
• Maintain highly organized and orderly files/record keeping of all supporting documentation, including expense approvals, contracts, invoices, and archive documents in line with Sotheby’s data retention policies.
• Promptly submit purchase requests (PRs), validate proper approval flow and data accuracy, and transmit purchase orders (POs) within Concur.
• Process and review invoices in Concur to ensure alignment with internal policies and procedures, distribute costs between operating expenses and capital expenditure, and ensure payment timeliness.
• Work with Accounts Payable to establish new vendors and resolve payment issues.
• Meet with P&T budget holders monthly to review budgets and ensure parity with Concur and forecast expectations.
• Work with vendors to resolve any pending issues, involving internal management where appropriate.
• Prepare regular and ad hoc management reporting, as requested.
• Strive for efficiencies, improvements, and learnings that will help improve Sotheby’s ROI.

IDEAL EXPERIENCE & COMPETENCIES

• Bachelor’s Degree required, ideally in relevant area of study/interest.
• 2+ years experience in relevant work experience.
• Self-starter with unwavering attention to detail and willing to constantly strive for improvement.
• Excellent verbal, written communication, and presentation skills, as well as good interpersonal skills.
• Ability to prioritize in a complex, fast-paced environment, working on several different and varied projects simultaneously against tight deadlines.
• Highly motivated, proactive, enthusiastic, and resourceful.
• Ability to collaborate in a team environment as well as work independently.
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) or Google Drive.
• Concur knowledge and experience are a plus.
• Interest in learning the basics of finance and accounting.

The proposed base salary for this position ranges from $55,000-$75,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. 

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.