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Post-Award Research Administrator/Supervisor - Penn State University Park

APPLICATION INSTRUCTIONS:

  • CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The College of Agricultural Sciences' Office of Grants and Contracts is seeking to hire an energetic Post-Award Research Administrator/Supervisor. The sponsored programs enterprise at Penn State is a highly decentralized environment and offers a broad range and depth of research administration responsibilities at the College level. This position has become open during a time of exciting change and innovation within the department. The candidate will be an integral part of this vibrant team’s continuing vision to be a model of “best-in-class”. The candidate must be able to embrace and participate in change processes and dedicated to continual learning and improvement. 

The purpose of this position is to provide post-award research administration expertise to a portfolio of departments within the College of Agricultural Sciences and directly supervisor 1-2 junior research administrators. This position reports to the Assistant Director of Grants and Contracts/Lead Post-Award. This position will perform work activities in a large volume, fast paced, complex, detailed, and multifaceted environment that requires multi-tasking expertise, managing conflicting priorities often on a deadline, timely work production, and the ability to solve complex problems. 

The selected individual’s job responsibilities will be to:

  • Oversee all post-award administration duties in the assigned departments including but not limited to processing, monitoring and closing contracts and grants from various federal, state, local agencies and private companies and foundations.

  • Maintain knowledge of funding policies, regulations and procedures to assist with the administration of awards and to assist in the determination of the allocability, allowability, reasonableness and consistency of costs. 

  • Use and interpret award guidelines, regulations and policies to effectively guide departmental offices in managing their grants.

  • Supervise and train junior research administrators. 

  • Improve complex work processes and problems and address systemic roadblocks.

  • Proactively engage faculty and managers to solicit their recommendations and feedback on improving the efficiency and effectiveness of award management.

Education and Experience:

This position will be filled as a Senior Professional and typically requires a Bachelor’s Degree or higher plus six years of directly related experience, or an equivalent combination of education and experience.

Experience with managing email, utilizing financial and electronic research administration programs such as SAP, MS Office Suite Excel, SIMS Budgets, and sponsor specific submission systems is required. Successful graduation of the PSU ACOR Certification and Education Series (ACES) program is/will be required. This position requires excellent written and verbal communication skills and familiarity with a broad spectrum of granting agencies, foundations and industry sponsors. Delegated signature authority is vital to this position. 

This is a remote position.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

The pay range for this position, including all possible grades is:

$56,200.00 - $81,500.00

Salary Structure - additional information on Penn State's job and salary structure. 

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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Hotlines

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Job Profile

Skills

Communication MS Office Suite Excel Research Administration SAP SIMS Budgets

Tasks
  • Engage faculty and managers for feedback
  • Improve work processes and address roadblocks
  • Maintain knowledge of funding policies
  • Oversee post-award administration duties
  • Supervise and train junior research administrators
Experience

6 years

Education

Bachelor's degree SIMS

Certifications

PSU ACOR Certification