Position & HR Management Generalist

Initial Posting Date:

09/25/2024

Application Deadline:

10/06/2024

Agency:

Higher Education Coordinating Commission

Salary Range:

$5,167 - $7599

Position Type:

Employee

Position Title:

Position & HR Management Generalist

Job Description:

HRA2

FT/Perm

Office of EDO

Salem, Oregon

REQ - 165994

Come for a job. | Stay for a career. | Make a difference…  for a lifetime!

The Higher Education Coordinating Commission (HECC) has a new and exciting career opportunity as Position & HR Management Generalist (Human Resource Analyst 2) in the Executive Director’s Office. This position is a permanent, full-time management-service position.

Why Join Us

The Higher Education Coordinating Commission (HECC) envisions a future in which all Oregonians benefit from the transformational power of high-quality postsecondary education and training. Come work with a team that values equity, affordable access to education, and lifelong learning within beautiful Salem, Oregon!

Our amazing benefits include:

• Competitive medical, vision and dental benefits package for the employee and qualified family members.

• Opportunity to participate in a deferred compensation savings program.

• A fabulous retirement program.  Click here to visit our full benefits website.

• 3 additional paid "Personal Business Days" per year

• 8 hours of sick leave accumulated every month.

• Progressive vacation leave accrual, starting at 10 hours per month, with increases every 5 years.

• Hybrid in office/remote work options

• 11 paid holidays per year.

What You Will Be Doing

You will provide a full range of human resource services as a HR business partner to the agency. You will consult and advise on position management, which includes job analysis, classification, compensation, FLSA, representation status, and recruitment strategies. In addition, you will perform HR generalist duties including: consultation, leave laws, ADA, performance, learning, coaching and development, and the application, interpretation and implementation of collective bargaining agreements, and general personnel laws, rules, policies and procedures. You will be responsible for researching, auditing, correcting, and processing complex actions for HECC employees and board members. You will also advise managers on correct system actions and role responsibilities for Workday, the Human Resources Information System (HRIS).  

The Work at a Glance

Lead Position Management Administrator

• Advise management on the development of position descriptions (PD’s). Write and/or edit PD’s as needed, including developing PD’s from position concepts.

• Prior to recruitment, establishment, or reclassification, review position description to determine Fair Labor Standards Act (FLSA) status for overtime eligibility and appropriate service type and classification. Document, track and gain appropriate approvals for classification reviews and analyses for all positions.

• Conduct desk audits and other reviews to determine/recommend appropriate relationships and allocations.

• Respond to statewide classification studies, pay equity, and other related projects.

HR Program Administration

• Consultation & Compliance:

  • Provide HR advice and support to ensure compliance with established laws, policies, rules and procedures in support of the agency’s business operations and outcomes, employee engagement and to retain a diverse, skilled and knowledgeable workforce. Help employees and managers understand the policies and procedures related to their own situations.  Resolve issues at the lowest level possible. 

  • Perform initial fact finding and consultation pertaining to complaints, employee performance, interpersonal relations, job assignments, and training needs.

• Learning Organization Support: 

  • Fosters a learning organization culture and supports the agency’s learning efforts. 

  • Provide trainings to employees on various HR topics including position management and supervisor’s roles.

• Staff Engagement & Culture Support: 

  • Serve as an advisor, establishing HR expertise and credibility, and building relationships and rapport with employees.  Engages staff proactively to build relationships and provides solutions and options.  Actions reflect HECC values, promote active employee engagement, and support a diverse and inclusive agency culture.

  • Assists the HR Director in providing technical expertise and advice to agency managers on proposed organizational changes and methods of operation.

• Diversity, Inclusion, Affirmative Action, and Accessibility:

  • Uses the equity lens to embed DEIA considerations and incorporate best practices in HR processes and actions.

  • Works to implement the agency Affirmative Action Plan, Agency Equity Plan and tools for implementation of the adopted Equity Lens. 

Testing & Certification Administrator

• Coordinate agency’s criminal records check process (CJIS) Criminal Justice Information Services Security Awareness Training, and agency’s bilingual testing.

Employee Protected Leave Advisor

• Coordinate requests for reasonable accommodations under Americans with Disabilities Act (ADA).

• Assist staff with all safety concerns; handle SAIF and Worker’s Compensation claims; Actively participates on the HECC Safety Committee to create an agency Emergency Action Plan and provide HR guidance on ADA and protected leave laws rules and policies.

Recruitment Advisor

• Provide technical assistance to hiring managers and recruiters regarding position management, career development, and succession planning.  Collaborate with hiring managers to plan recruitment strategies for a variety of complex managerial, professional, technical, administrative, and difficult to fill positions.

This is a full-time, permanent position headquartered at HECC’s Salem Office and is not represented by a union.  The successful candidate may be eligible for in-state hybrid work, which consists of performing duties onsite in a standard office environment and working remotely.  

For a complete list of duties and working conditions, please contact the recruiter for the position description.

What We Need (Minimum Qualifications)

• A Bachelor's degree in Human Resource Management, Organizational Behavior or Development, Business or Public Administration, the Applied Behavioral Sciences, Industrial Relations or a job-related course of study determined by the appointing authority; and two years of Human Resource professional-level experience related to the position.
  OR

• Valid Certification as a Professional in Human Resource awarded by the Human Resource Certification Institute, and three years Human Resource professional-level experience related to the position.
  OR

• Five years Human Resource experience related to the position. Three of the five years must have been at the professional-level.

*A master's degree in any of the above listed courses of study may substitute for one year of professional-level experience.*

*The State Certified Human Resources Professional (SCHRP) certification, awarded by the Oregon Chief Human Resources Office, substitutes for six months of human resource professional-level experience.*

*Valid Certification as a SHRM Certified Professional awarded by a nationally recognized organization, substitutes for one year of human resource professional-level experience.*

Desired Attributes/Skills

If you have these qualities, let us know! It’s how we will choose whom to move forward!

• Strong preference to applicants with state enterprise position management experience, including classification and compensation.

• Advanced knowledge of Workday, State’s Human Resource Information Systems (HRIS);

• Able to draw practicable conclusions, interpretations, and/or recommendations based on own research, analysis and interpretation of facts, laws, policies, procedures, etc.;  

• Experience providing staff advice and guidance with the interpretation and application of collective bargaining agreements, policies, Administrative Rules and Oregon Revise Statutes;

• Strong interpersonal communication skills and ability to contribute as a team member in a fast-paced, flexible, changing, and diverse work environment, while managing multiple competing deadlines.

• Clearly and logically expresses concise concepts, ideas, and conclusions on a variety of personnel related topics, both orally and in writing;

• Ability to objectively coach employees and management through complex and difficult issues;

• Ability to work and lead effectively in a cross-cultural or multi-cultural organization ensuring equity and inclusion initiatives are implemented and measured across the organization;

Equitable Recruiting

The HECC strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of these positions, please feel free to contact us to discuss your application.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a non-traditional background.

How to Apply

Current State of Oregon Employees: State Employees Apply for Jobs Guide

External Candidates: Application Guide for External Applicants

Application Materials: The hiring manager has requested the following materials be included with your application:

• Resume

• Cover letter - no more than two (2) pages and clearly demonstrates how your education and work experience meet the desired attributes of this position.

Help Your Application Rise to the Top!

Your application materials are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for completeness, consistency, and communication skills at the professional level (attention to detail, spelling, grammar, etc.)

Need help?

For questions about the recruitment and selection process, or to request an alternate format, please contact the recruiter: Jenny Chadwick- jenny.chadwick@hecc.oregon.gov/ 971-372-1275

The Fine Print

Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.

Future Vacancies: We may use the candidates from this posting to fill future vacancies.

Criminal Records Check: Employment is contingent on the outcome of a criminal records check which may require fingerprints (FBI). Any history of criminal activity will be reviewed and could result in the withdrawal of an offer or termination of employment.

Veterans: If you are a veteran you may receive preference. A request will be sent to your applicant inbox to submit your veteran’s DD214 form.   Click here for more information about veterans’ preference.

Visa Sponsorship: We do not offer Visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.

The HECC is an Equal Opportunity Affirmative Action (EEO/AA) Employer Committed to Workforce Diversity Employment Opportunity Commission under Title I of the Americans with Disabilities Act (ADA). HECC does not discriminate on the basis of disability in admission or access to our programs, services, activities, hiring, and employment practices.

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