PFS Administrative Associate

Compensation:  $23-$24 per hour. You are eligible for a Short-Term Incentive with the target at 3% of your annual earnings; terms and conditions apply.

PFS Administrative Associate

The PFS Administrative Associate is responsible for receiving, sorting, filing and ensuring the overall proper management of medical records and test requisitions for the Patient Financial Services department. The PFS Administrative Associate will ensure that daily test requisition forms are sorted and stored in an organized manner. Records and correspondence must be properly digitized, and the management of incoming and outgoing correspondence must be done in an efficient and timely manner.

Essential Function

• Sort and store requisition forms received from the laboratory and rescan as requested.
• Receive all incoming mail correspondence sent to the Patient Financial Services department from payers, patients, clients and other parties
• Review all correspondence and properly sort, digitize and file all records, as well as communicate effectively with the collections team to ensure that PFS is responding timely to payer requests
• Ensure that patient-specific correspondence and records are appropriately attached to the correct patient account
• Assists the collections team by requesting medical records from ordering clinicians and compile outgoing mail to be sent to payers and patients
• Assist Patient Financial Services with other clerical tasks to help meet department goals
• Pulls medical records for PFS and other teams, as well as coordinate with PFS management to respond to any audits or large scale documentation requests
• Other duties as assigned

Qualifications 

• High school diploma or equivalent
• Tech-savvy and able to learn new systems and processes quickly and effectively
• Some knowledge or experience with insurance billing a plus
• Experience with Microsoft Office programs a plus (Excel, Outlook, Work, and PowerPoint)
• Must be able to handle high-volume clerical tasks
• Must be able to multi-task
• Must be able to meet deadlines in a timely manner
• Must have excellent computer skills
• 1+ years’ in a clerical, administrative assistant or related role
• 1+ years’ experience in a medical, billing, or related role preferred

About Us

Ambry Genetics Corporation is a CAP-accredited and CLIA-licensed molecular genetics laboratory based in Aliso Viejo, California. We are a genetics-based healthcare company that is dedicated to open scientific exchange so we can work together to understand and treat all human disease faster.

At Ambry, everyone is welcome. A career at Ambry Genetics is a chance to be part of a dynamic company that aims to improve health by understanding the relationships between genetics and human disease. We earned our reputation as industry leaders by responsibly introducing cutting-edge genetic testing solutions and continually sharing what we learn with the global scientific community.

At Ambry you will be learning, challenging yourself, and having fun while collaborating with teammates through the open exchange of ideas.  Our outstanding benefits program includes medical, dental, vision, FSA, paid sick leave and generous paid time off (PTO) program. You can learn more about the benefits here. Ambry Genetics is an Equal Opportunity Employer (EOE) and we maintain a drug-free work environment.

The Company believes in second chance employment.  Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with local laws such as Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.  You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the Company is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. For the purpose of the above job description, “Essential Functions” are “Material Job Duties”.

Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race (and traits historically associated with race, including, but not limited to hair texture and protective hairstyles such as braids, locks, and twists), color, creed, religion, sex, sexual orientation, gender identity, gender expression (including transgender status), national origin, ancestry, age, marital status or protected veteran status and will not be discriminated against on the basis of disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you have a disability or special need that requires accommodation, please contact us at careers@ambrygen.com

Ambry does not accept unsolicited resumes from individual recruiters, third party recruiting agencies, outside recruiters or firms without an executed contract in place. We are not responsible for any fees related to resumes that are unsolicited or are received by Ambry. Such resumes will be deemed the sole property of Ambry and will be processed accordingly.

PRIVACY NOTICES

To review Ambry’s Privacy Notice, Click here:   https://www.ambrygen.com/legal/privacy-policy

To review the California privacy notice, click here: California Privacy Notice | Ambry Genetics

To review the UKG privacy notice, click here: California Privacy Notice | UKG