Personal Assistant/ Executive Assistant - Virtual

This is a remote position.

Summary of the role
The Personal Assistant/ Executive Assistant - Virtual, will be responsible for providing comprehensive support to the [CEO, Director, etc.], managing office systems and supervising staff. This role requires exceptional organizational skills, the ability to handle confidential information, and the capacity to manage multiple tasks simultaneously.

Responsibilities

• Providing ‘day to day’ assistance and support to the CEO; coordinating correspondence, proactive/accurate management of diaries, Video Conferencing and other calls, emails, arranging, tracking, and monitoring meeting actions
  
• Managing tasks assigned by the CEO to his team members and ensuring completion by following up with team members
  
• Create posts using Canva or similar platform and share on social media management for CEO when required (usually we preprogram using Hootsuite)
  
• Organizing and attending Directors Meetings, to include preparation of agendas and other documentation to support these meetings
  
• Provide administrative support across various Strategic Projects to the Directors monitoring workstreams deliverables
  
• Playing a key role in providing input to business decisions offering an impartial sounding board with a great understanding of all the departments and how they interact with one another
  
• Travel research, trouble arrangements, itinerary preparation, air tickets and train tickets reservation.
  
• Ability to translate business requirements and prioritize activities to support the Directors in meeting their business objectives
  
• Collating monthly reports and other strategic information required by the Directors
  
• Own all travel management; coordinating and booking international travel requirements to include trains, flights, cars, and accommodation for the CEO
  
• Preparing reports, presentations and data analysis
  
• Ad-hoc administrative support to the company secretarial team as required
  

Requirements

Essential Skills, Knowledge & Experience

• Degree in Business Management, Human Resources or relevant field
  
• Minimum 3 - 5 years of experience
  
• Training as a secretary
  
• Previous work experience in the UAE is an added advantage
  
• Experience with using Asana, Canva, Accounting systems such as Xero, Excel, Gmail, Google, Google Suite, Drive
  
• Experience on these specifically google travels, air BNB, Booking.com and all the other platforms.​​
  
• Basic knowledge of Hootsuite and Canva and Instagram.
  
• Proven admin experience
  
• Excellent communication skills, fluency in English, professional and friendly phone etiquette
  
• Exemplary planning and time management skills
  
• Exceptional organizational and multitasking skills
  
• Ability to work well under pressure and meet deadlines
  

Personal Attributes

• Must be accountable with a strong work ethic, a sense of urgency and ownership, and be able to work effectively both independently and as part of a team
  
• Data driven, highly organized, and detailed oriented
  
• Able to deliver as efficiently as possible without compromising quality or the customer experience
  
• First class communicator with an ability to engage sales teams, operational teams and customer stakeholders up to a senior level with confidence.
  
• Efficient in approach, developing optimized and simple working methods and processes with a keen eye for detail
  
• Continually improving, caring about quality, and delivering customer value
  

Benefits

Work Environment 

• General Work Hours: 45 hours a week with mandatory weekend availability if needed.
  
• Remuneration: Gross Salary Up to LKR 200,000/- 
  
• Location: Remote WFH + Occasional Meets at our Colombo 05 office
  
• Benefits: Paid leave, career upskilling opportunities, eLearning courses
  

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