Payroll/HR Associate (Remote) - Arts and Sciences
Remote - Missouri
Primary Duties & Responsibilities:
- Enters and maintains all faculty, staff, and student Workday-HCM data for multiple assigned departments.
- This includes monitoring and tracking relevant job data, contract data, sourcing information, as well as maintaining leaves, breaks in service, and terminations.
- Also includes posting job openings, helping departments manage searches in the search system of record, and onboarding new employees.
- Payroll
- Includes oversight of pay-cycles and meet all payroll deadlines (MON, BWK, and STP) for assigned departments.
- Review time and labor activities for each pay cycle.
- Ensure employees are paid accurately, timely, appropriately and sourced to proper funding sources in compliance with policy and regulations.
- Process payroll cost transfers as necessary to resolve payroll allocation problems.
- Audit time reporting and ensure proper data entry for absence management and short-term disability.
- Specialized Graduate Students
- Work with Arts & Sciences Graduate School to ensure graduate students are supposed by assigned departments are processed accurately and timely in accordance with Graduate School guidelines.
- Work with the A&S Manager of HR and Payroll and the other A&S payroll coordinators to cover workflow and tasks for cross-coverage as needed; work with the manager on auditing and correcting errors across the A&S dataset.
- Coordinate Federal Work Study funds for student workers in partnership with Students Financial Services and Sponsored Projects Accounting for assigned departments.
- Work with OISS to assist foreign faculty, post docs, graduate students, and undergraduate students to ensure accuracy of federal documents used for Form I9 purposes.
Working Conditions:
Job Location/Working Conditions
Normal office environment.
Physical Effort
Typically sitting at desk or table.
Repetitive wrist, hand or finger movement.
Equipment
Office equipment.
Education:
High school diploma or equivalent high school certification.
Certifications:
Work Experience:
Skills:
Driver's License:
Education:
Bachelor's degree
Certifications:
Work Experience:
Skills:
Adaptability, Confidentiality, Deadline Management, Detail-Oriented, Higher Education Administration, Interpersonal Communication, Multitasking, Oral Communications, Organizing, Positive Thinking, Workload Prioritization, Written CommunicationGradeG08-HSalary Range$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ.
AccommodationIf you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits StatementPersonal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. ApplyJob Profile
Remote
Benefits/Perks10 recognized holidays Caregiver leave Competitive health insurance Competitive health insurance packages Free Metro transit U-Pass Health insurance Health insurance packages Metro transit U-Pass Retirement savings plan Sick time Up to 22 days of vacation Wellness challenges
Tasks- Coordinate federal work study funds
- Enter and maintain payroll data
- Monitor job and contract data
- Process payroll and audit time reporting
Accounting Adaptability Auditing Communication Compliance Confidentiality Data Entry Deadline management Detail oriented Education Higher education administration Human Resources Insurance Interpersonal Interpersonal Communication Microsoft Office Multitasking Office Equipment Onboarding Oral communications Organizing Payroll Positive thinking Prioritization Reporting Workday Workload prioritization Written communication
Experience3 years
EducationAccounting Bachelor's Bachelor's degree Communications Education Equivalent high school certification High school certification High school diploma
TimezonesAmerica/Anchorage America/Chicago America/Denver America/Los_Angeles America/New_York Pacific/Honolulu UTC-10 UTC-5 UTC-6 UTC-7 UTC-8 UTC-9