Payroll Tax & Reconciliation Specialist

Working Title: Payroll Tax & Reconciliation Specialist

State Role Title: Financial Services Specialist I

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Finance

Department: 400410 - Restricted Funds

Pay Rate: Pay Range

Specify Range or Amount: $49,000 - $53,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 01/27/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

Payroll Services at James Madison University is accepting applications for a newly added position, Payroll Tax & Reconciliation Specialist.

Duties and Responsibilities:

This position serves a vital role in ensuring the accuracy and integrity of all foreign national payments, as well as preparing the 1042/1042S year-end tax documents. This position will manage the Job Data interface with the Cardinal HCM system, ensuring accuracy and integrity of key data points by reviewing Cardinal error reports; resolving discrepancies between Cardinal and PeopleSoft, submitting tickets where needed.  The position will be responsible for completion of monthly US Department of Labor-Bureau of Labor Statistics reporting and the monthly DHRM reconciliation of health care plans, as well as, the quarterly health care remittance requirements.  Timely completion of monthly checking account reconciliations for the Payroll and SRT accounts, ensuring liability accounts have been balanced. Position is also responsible for administering the taxation of fringe benefits, including tuition waivers, housing, automobiles, etc.

Qualifications:

Required:

• Knowledge of general accounting principles and practices, specifically as they relate to payroll processing and tax accounting
• Knowledge of international tax regulations, as they relate to personal service payments made to non-resident aliens
• Detail oriented with strong analytical and organizational skills
• Experience with Microsoft Office products, including Excel and Word
• Ability to multi-task in a deadline driven, fast-paced environment
• Ability to communicate effectively with diverse constituents (both orally and in writing)
• Ability to uphold a high level of accuracy and data integrity
• Ability to work with a team and independently when necessary

Additional Considerations:

• PeopleSoft HRMS experience
• PeopleSoft Finance experience

Additional Posting Information:

This position is an in-person position and not available to be fully remote. Teleworking one day a week may be discussed.

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.