Payroll Specialist
Remote
Upwork ($UPWK) is the world’s work marketplace. We serve everyone from one-person startups to large, Fortune 100 enterprises with a powerful, trust-driven platform that enables companies and talent to work together in new ways that unlock their potential.
Last year, more than $3.8 billion of work was done through Upwork by skilled professionals who are gaining more control by finding work they are passionate about and innovating their careers.
We are seeking a detail-oriented and experienced Payroll Specialist with 2-5 years of hands-on Workday payroll processing experience. The ideal candidate will have comprehensive end-to-end payroll process knowledge, proficiency in payroll audits, and a deep understanding of payroll taxes and other complex tax situations. The candidate must also possess strong skills in Microsoft Excel.
Responsibilities
- Workday Payroll Processing - End-to-End Payroll Management:
- Prepare and process semi-monthly full cycle US exempt and non-exempt payroll.
- Handle imputed income, garnishments, benefits, taxes, and off-cycle requests.
- Ensure compliance with Federal, State, and local regulations.
- Handle the entire payroll process, including data entry, payroll calculation, validation, distribution, and reporting.
- Workday Timekeeping and Data Monitoring:
- Administer the electronic timekeeping system.
- Monitor the submission of approved timesheets, ensure data validity, and ensure adherence to FLSA content to/from payroll service.
- Payroll Audits: Verify the accuracy of payroll elements including base pay, bonuses, equity, commissions, payroll taxes, and various deductions.
- Tax Compliance: Ensure accurate calculation and reporting of payroll taxes, including federal, state, and local taxes. Handle complex tax situations and resolve tax issues as they arise.
- Tax and Benefit Administration:
- Establish and maintain accurate tax jurisdictions within payroll systems.
- Regularly review and reconcile payroll tax filings and deposits, coordinating with ADP to resolve discrepancies and ensure compliance.
- Ensure accurate and timely 401(k) funding and reporting, assist with annual 401(k) audits, and ensure compliance with ERISA and IRS regulations.
- Reporting: Generate payroll reports for management, finance, and HR departments. Provide analysis and insights on payroll data.
- Employee Support: Address and resolve payroll-related inquiries from employees. Provide guidance on payroll policies and procedures.
- Process Improvement: Identify opportunities for process improvements within the payroll function and implement solutions to enhance efficiency and accuracy.
- Compliance: Stay up-to-date with changes in payroll laws and regulations. Ensure compliance with all federal, state, and local payroll …
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Full-time employees in 19 states in the United States Remote-first organization
Benefits/Perks12 weeks of paid parental leave 401k plan with matching Annual bonus plan Belonging communities Comprehensive medical insurance Development opportunities Diverse and inclusive workforce Economic opportunities Employee stock purchase plan Equity incentive program Long term equity incentive program Medical Insurance Mentorship Mentorship Programs Paid parental leave Remote work Remote work opportunities Remote work opportunities for a global community of professionals Sales Incentive Plan Unlimited Paid Time Off Vibrant culture
Tasks- Collaboration
- Customer Focus
- Data Analysis
- Payroll audits
- Process Improvement
- Reporting
- Tax Compliance
Accounting Analytical Attention to detail Collaboration Communication Compliance Data analysis Data Entry Excel Mentorship Microsoft Excel Payroll audits Payroll processing Payroll taxes Problem-solving Process Improvement Recruiting Remote work Reporting Sales Tax Compliance Workday Written communication
Experience2-5 years
TimezonesAmerica/Anchorage America/Chicago America/Denver America/Los_Angeles America/New_York Pacific/Honolulu UTC-10 UTC-5 UTC-6 UTC-7 UTC-8 UTC-9