Payroll Specialist (Partially Remote Option)

Description

Strongly preferred: Experience in Payroll & Human Resources

Become part of a Migrant and Community Health Center, where you will:

• Have a passionate purpose.
• Do worthwhile work.
• Make a difference in people’s lives.

InterCare is searching for a Full-Time HR Specialist to join our team! At InterCare, you’ll find a rewarding and challenging work environment and a competitive compensation starting at $23.46 per hour and increases based on experience, a benefits package which includes: vacation/personal paid time off, sick time, 10 paid holidays, tuition reimbursement program, medical, prescription, dental, vision, life insurance, and short term and long term disability insurance.

At InterCare Community Health Network, we believe all people have the right to equal access to quality health care.

Work Schedule: 

Hours are typically Monday through Friday 8:00am - 5:00pm (with the option of 2-days on-site and 3-days working from home after successful 90 days of employment 100% in office)

Minimum Qualifications

• Possesses a higher level of professionalism typically associated with completion of an associates degree with strong understanding and experience in payroll and Human Resources. Bachelor or Masters degree in Human resources, Accounting, Business Administration and/or a similar field preferred.
• SHRM Certification preferred.
• Required to have 2 years of full-cycle payroll processing experience.
• Understanding of payroll functions including FLSA, payroll taxability, benefits processing, and W2 preparation.
• Candidate must also have at least one year experience in HR and/or benefits administration.
• Ability to accept constructive feedback and make adjustments as necessary.
• Advanced Microsoft Excel skills to include use of formulas, creating tables, macros, and analyzing large amounts of data.

Primary Accountability

Responsible for performing a wide range of HR functions including creating payroll checks, enrolling and terminating benefit coverages, and maintaining data in the HRIS and employee files.

Description of Primary Duties & Responsibilities

1. Responsible for the bi-weekly payroll processing

• Reviews all time cards, ensures time collection accuracy and completion (e.g., time off requests, proper application of accrued benefit/paid leave, and time card approvals) prior to payroll processing.
• Ensures accurate and timely processing of payroll updates including job changes, terminations, and changes to pay rates, including retroactive, if applicable.
• Calculates payable hours, other hours, bonuses, tax withholdings, benefit premiums and other deductions.
• Timely responds to and processes all wage garnishments, child supports, and other legal orders.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Answer questions regarding paychecks, withholding tax issues or wage adjustments, benefit premium deductions from employees and help troubleshoot pay issues.

2. Responsible for enrollments and terminations of benefits, monitoring and processing changes due to life events and leaves of absence.

• Issues COBRA information to all new hires and terminated employees.
• Ensures the accuracy of all benefit enrollments in the HRIS to provide vendors with accurate eligibility information.
• Assists employees regarding benefit plan questions, access to claim forms, eligibility for coverage, and other general inquiries. Ensures employee access to forms are up-to-date.
• Assists/Follows up with New Hire benefits enrollment and Annual Open enrollment.
• Reviews deduction reports and compares to billing charges of our insurance carriers to maintain accuracy. Follows up with inaccuracies and seeks appropriate approvals to ensure correct and timely payment of insurance invoices.
• Processes retirement and HSA account deposits, ensuring accuracy of information from payroll to record keeper.

3. Maintains Human Resources Information System (HRIS) records and generates needed reports.

• Reviews and validates W2 and 1095 forms prior to printing.
• Updates system codes as needed.
• Facilitates audits by providing records and documentation to auditors.
• Creates reports from the system as requested.
• Responds to surveys and periodic governmental reporting (e.g. EEO, OSHA, Multiple Worksite).

4. Manages InterCare workers compensation. Assists with leave of absence processes.

• Responsible for education, communication, and follow through of the Workers Compensation process.
• Works well with HR Generalist to ensure requests of leave are handled appropriately and communicated timely, escalates complex issues as needed.
• Coordinates benefit continuation through offer of COBRA coverage.
• Works well with HR Generalist to ensure missed premiums are collected (or billed as applicable) when the employee returns from leave.

5. Manages Learning Management System

• Builds training plans and makes sure eLearning is assigned out as required.
• Tracks employee compliance and sends out reminders as needed.
• Creates training modules.

6. Works collaboratively as a contributing member of the Human Resources Team.

• Assists in developing, communicating, and interpreting HR policies and procedures.
• Maintains confidentiality with employee information.
• Ensures employee documentation is filed timely.
• Cross trains and provides backup support for other areas of HR.
• Conducts verification of employment both verbally and in writing.

Requirements

General Development

• Demonstrates a high degree of organization, attention to detail, and accuracy.
• Ability to work collaboratively with a wide variety of people and develop positive professional working relationships with InterCare employees, management, and leadership.
• Excellent customer service skills, maintaining good report with service vendors, other outside professional organizations, and anyone else encountered while working.
• Possesses skills in motivation, self-direction, and punctuality.
• Ability to work well as part of a team and keep team members updated on current project developments
• Ability to think critically and creatively, juggle multiple priorities, adjust to changing circumstances, organize time efficiently, remain attentive to details and identify resources for projects.

Technical Skills

• Advanced skills with Microsoft Office Suite.
• Experience using Excel formulas and creating Macros.
• Strong analytical and problem-solving skills.
• Ability to create letters, forms, documents, presentations.
• Ability to run reports, analyze and interpret data, assist in implementation and maintenance of HR systems.

Communication Skills

• Possesses a professional level of written and verbal communication skills.
• Ability to communicate complex concept in a clear effective manner without showing frustration.
• Possesses excellent cross cultural communication skills and the ability to communicate to staff members at all levels.

Physical Demands

Job duties are performed in the typical office environment of the organization, which requires ordinary ambulatory skills sufficient to visit other locations. The environmental factors and/or physical requirements of this position include the following:

• Ability to stand, walk, stoop, kneel, crouch, frequently sit, and lift up to 25 lbs
• Requires good hand-eye coordination, reach with arms & hands, and finger dexterity, including ability to grasp, and manipulate (using keyboard, office equipment)
• Visual acuity to use keyboard, operate office equipment, and read printed material and regularly required to talk and hear