Payroll Specialist

Description

Sargent & Lundy is a global leader in power and energy consulting, where innovation meets integrity, diversity, and a commitment to quality. Our distinctive capabilities provide domestic and international clients and partners with a thoroughly reliable source of comprehensive expertise. Sargent & Lundy offers challenge, flexibility, competitive salaries, and benefits.

We are seeaking an experienced Payroll Specialist to prepare and analyze data for preparation of semi-monthly payrolls, special payrolls, payroll and tax filing analysis, and account reconciliations. This position will assist with audits, budgets, and special projects.

The position's responsibilities include the following:

• Compile, prepare, import, and analyze data for each semi-monthly payroll and special payrolls to ensure accuracy.
• Review all new hires to ensure information is accurately setup in payroll system, including Federal, State as well as any applicable local tax forms and direct deposit information.
• Review all terms, and LOAs to ensure information is accurate. Work with HR as needed to make necessary updates. Review to ensure employee files are accurate for all regular payrolls. Ensure wage frequency laws are adhered to.
• Update employee tax records, remote worker agreements, and other various changes as needed.
• Process employee master data changes and employee deduction changes files following detailed job processes to ensure accuracy.
• Process Expat related payroll information. Review for accuracy.
• Prepare post payroll reports for various departments. Review, analyze, and resolve any issues.
• Resolve various payroll/tax related issues & notices.
• Performs monthly, quarterly and calendar year end payroll procedures. Analyze, research, and resolve any issues.
• Prepares requested documents and files for annual external and internal audits.
• Work with management as necessary.
• Prepare tax and payroll check requests.
• Prepare various reports for various departments, audits, and insurance renewals. Review, analyze, and research issues as necessary.
• Cross-train on Time Collection processes and work with Time Collection team as requested.

This position allows for a hybrid work schedule with a mix of work spent in our downtown Chicago office and working remotely from home. 

Qualifications

The basic qualifications for this position include:

• Bachelor’s degree in Finance or Accounting recommended.
• 3+ years of accounting/payroll in a professional services environment required.
• Dayforce Payroll processing a plus.

The basic competencies required for this position include:

• Knowledge of accounting/payroll systems, procedures, and principles.
• Strong oral and/or written communication skills to solicit and communicate information effectively.
• Strong organization skills and attention to detail.
• Ability to communicate with all levels of personnel.
• Proficient in Microsoft Excel.
• High level of confidentiality.

We do not sponsor employees for work authorization in the U.S. for this position.

Sargent & Lundy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law.

Award-Winning Benefits

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

• Health Plans: Medical, Dental, Vision
• Life & Accident Insurance
• Disability Coverage
• Employee Assistance Program (EAP)
• Back-Up Daycare
• FSA & HSA

• 401(k)
• Pre-Tax Commuter Account
• Merit Scholarship Program
• Employee Discount Program
• Corporate Charitable Giving Program
• Tuition Assistance
• First Professional Licensure Bonus
• Employee Referral Bonus

• Paid Annual Personal/Sick Time (PST)
• Paid Vacation
• Paid Holidays
• Paid Parental Leave
• Paid Bereavement Leave
• Flexible Work Arrangements

Compensation Range

Awards & Recognition