Oregon Youth Works Program Analyst (Program Analyst 2)

Initial Posting Date:

01/06/2025

Application Deadline:

01/20/2025

Agency:

Higher Education Coordinating Commission

Salary Range:

$5,325 - $8,148

Position Type:

Employee

Position Title:

Oregon Youth Works Program Analyst (Program Analyst 2)

Job Description:

Are you dedicated to expanding work experiences and employability skills for young Oregonians?  Are you experienced in coordinating complex grants and programs? Then look no further!  Join the Higher Education Coordinating Commission as an Oregon Youth Works Program Analyst (Program Analyst 2).

Why Join Us

The Oregon Higher Education Coordinating Commission (HECC) envisions a future where all people benefit from the economic, civic, and cultural impact of high-quality postsecondary education, training, and workforce development. Come work with a team that values equity, collaboration and empathy within beautiful Salem, Oregon!

Come for a job. | Stay for a career. | Make a difference…  for a lifetime!

Our amazing benefits include:

• Competitive medical, vision and dental benefits package for the employee and qualified family members.

• Opportunity to participate in a deferred compensation savings program.

• A fabulous retirement program.  Click here to visit our full benefits website.

•  Work-life balance!

  • 11 paid holidays per year.

  • 3 additional paid "Personal Business Days" per year.

  • 8 hours of sick leave accumulated every month.

  • Progressive vacation leave accrual, starting at 8 hours per month, with increases every 5 years.

  • Hybrid remote work options.

What You Will Be Doing

You will administer grantmaking for multiple Oregon Youth Works (OYW) programs and initiatives, through compliance, monitoring, data gathering, evaluating program outcomes and developing reports and methods to guide program operations. You will provide leadership, support, and resources to multiple OYW programs, which may include Oregon Conservation Corps, Oregon Youth Corps, Oregon Youth Employment Program, along with other OYW grants and initiatives. You will collaborate with OYW team members on implementing communications and marketing plans with the goal of increasing program awareness and visibility and representing the OYW programs.

The Work at a Glance

Program Administration

• Develop, coordinate, and oversee the Request for Application process used to grant OYW funds, in partnership with fellow program staff.

• Provide grant applicants with guidance and technical assistance on needed revisions to meet grant application requirements.

• Work with program staff to evaluate, identify, and eliminate barriers to participation in grant opportunities.

Program Monitoring

• Conduct formal and informal monitoring of OYW grantees to evaluate program progress, compliance, and adherence to established standards.

• Conduct research and recommend best practices of grants management to current and potential grantees.

• Develop and implement monitoring tools and procedures that include applicable state and federal regulations and requirements related to program delivery.

Program Representation

• Notify youth programs across the state of new and ongoing funding opportunities and requirements for specific funding streams; and coordinate application process with funding streams.

• Communicate, interpret and explain program goals, grant guidelines, policies and objectives to agency staff, youth workforce program grantees and other interested community partners.

• Research, prepare, develop and lead formal presentations, including workshops to grantees and their interested community partners.

This is a full-time, permanent position headquartered at HECC’s Salem Office and is SEIU represented.  This position is required to either possess and maintain a valid driver's license by the state of residence or provide an acceptable mode of alternative transportation, in order to travel to required training and meetings. The successful candidate may be eligible for in-state hybrid work, which consists of performing duties onsite in a standard office environment and working remotely. For a complete list of duties and working conditions, please contact the recruiter for the position description.

What We Need (Minimum Qualifications)

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Education, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills; and two years’ experience coordinating or administering a grant/program.
OR

Any combination of experience or education equivalent to five years of experience coordinating or administering a grant/program.

Desired Attributes/Skills

If you have these qualities, let us know! It’s how we will choose whom to move forward!

• Experience with complex grant administration that includes managing a large number of grantees and grant agreements.

• Experience with budget management including the tracking and management of multiple complex state and federal funding streams.

• Experience with applying an Equity lens and DEIA principles to grant administration and collaboration with programs and grantees.

• Experience with gathering, synthesizing, and reporting of quantitative and qualitative data.

• Strong written and verbal communication skills. Ability to write effective, high quality, and informative public information for a wide variety of uses.   

Equitable Recruiting

The HECC strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of these positions, please feel free to contact us to discuss your application.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a non-traditional background.

How to Apply

Current State of Oregon Employees: State Employees Apply for Jobs Guide

External Candidates: Application Guide for External Applicants

Application Materials: The hiring manager has requested the following materials be included with your application:

• Resume

• Cover letter - no more than two (2) pages and clearly demonstrates how your education and work experience meet the desired attributes of this position.

Help Your Application Rise to the Top!

Your application materials are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for completeness, consistency, and communication skills at the professional level (attention to detail, spelling, grammar, etc.)

Need help?

For questions about the recruitment and selection process, or to request an alternate format, please contact the recruiter: Christina Steele - Christina.Steele@hecc.oregon.gov/ (503) 931-6463

The Fine Print

Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.

Future Vacancies: We may use the candidates from this posting to fill future vacancies. 

Criminal Records Check: Employment is contingent on the outcome of a criminal records check which may require fingerprints (FBI). Any history of criminal activity will be reviewed and could result in the withdrawal of an offer or termination of employment.

Veterans: If you are a veteran you may receive preference. A request will be sent to your applicant inbox to submit your veteran’s DD214 form.   Click here for more information about veterans’ preference.

Visa Sponsorship: We do not offer Visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.

The HECC is an Equal Opportunity Affirmative Action (EEO/AA) Employer Committed to Workforce Diversity Employment Opportunity Commission under Title I of the Americans with Disabilities Act (ADA). HECC does not discriminate on the basis of disability in admission or access to our programs, services, activities, hiring, and employment practices.

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