Oregon Teacher Scholars Program Coordinator (Program Analyst 2) – Bilingual Skills Required

Initial Posting Date:

01/06/2025

Application Deadline:

01/20/2025

Agency:

Higher Education Coordinating Commission

Salary Range:

$5,325 - $8,148

Position Type:

Employee

Position Title:

Oregon Teacher Scholars Program Coordinator (Program Analyst 2) – Bilingual Skills Required

Job Description:

The Higher Education Coordinating Commission (HECC) has a new and exciting career opportunity as the Oregon Teacher Scholars Program Coordinator (Program Analyst 2) in our Office of Student Access and Completion.

This position is a full-time, limited duration/job rotation opportunity that is anticipated to last through June 30, 2025, and may be extended or become permanent pending additional funding.

Why Join Us

The Oregon Higher Education Coordinating Commission (HECC) envisions a future where all people benefit from the economic, civic, and cultural impact of high-quality postsecondary education, training, and workforce development. Come work with a team that values equity, collaboration and empathy within beautiful Salem, Oregon!

Come for a job. | Stay for a career. | Make a difference…  for a lifetime!

Our amazing benefits include:

• Competitive medical, vision and dental benefits package for the employee and qualified family members.

• Opportunity to participate in a deferred compensation savings program.

• A fabulous retirement program.  Click here to visit our full benefits website.

•  Work-life balance!

  • 11 paid holidays per year.

  • 3 additional paid "Personal Business Days" per year.

  • 8 hours of sick leave accumulated every month.

  • Progressive vacation leave accrual, starting at 8 hours per month, with increases every 5 years.

  • Hybrid remote work options

What You Will Be Doing

You will administer assigned grants and scholarships including the Oregon Teacher Scholars Program (OTSP), deliver services to recipients of OTSP and assigned grants and scholarships, and collaborate with the Oregon Educator Advancement Council (EAC) on the application and awarding process for OTSP. You will market and promote the program, support individuals through the application process, provide technical advice to various interested parties (applicants, recipients, staff at local school districts and Oregon colleges and universities), and utilize the program criteria, state laws and rules, and scholarship guidelines and requirements to review potential applicants.  

You will administer many individual grant and scholarship programs that have sensitive involvement working directly with grant applicants and recipients, financial aid personnel at public and private colleges, universities and partnering agencies/organizations. You will coordinate program objectives for daily operation and ensure delivery of services.

The Work at a Glance

• Program Coordination

• Program Administration and Monitoring of OTSP

• Program Service Delivery: Awarding Process

• Monitoring and Fiscal Processes

• Specialized Duties

  • Provides customer service; coordinates application process; sets up and updates user accounts in portal; supports students, parents, partners, and staff.

  • Sets up and conducts processing and reviewing of applications; troubleshoots review process to ensure successful submissions. Conducts review of transcripts for applications.

This is a full-time limited duration position headquartered at HECC’s Salem Office and is SEIU represented.  This position is required to either possess and maintain a valid driver's license by the state of residence or provide an acceptable mode of alternative transportation, in order to travel to required training and meetings. The successful candidate may be eligible for in-state hybrid work, which consists of performing duties onsite in a standard office environment and working remotely.   For a complete list of duties and working conditions, please contact the recruiter for the position description.

What We Need (Minimum Qualifications)

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills; and two years experience coordinating or administering a program.
OR
Any combination of experience or education equivalent to five years of experience coordinating or administering a program.

This position requires English and Spanish bilingual skills in speaking, reading and writing.

Desired Attributes/Skills

If you have these qualities, let us know! It’s how we will choose whom to move forward!

• Preference will be given to those with program management experience in: grants/scholarship programs, financial aid and/or college admission processes, or public funds distributions including awarding and budget projections.

• Collaborative teamwork experience, shared project and cross-function role expertise and flexibility to adapt/co-develop and operate in an agile work environment of systems improvement, innovation, and continuous improvement of work process protocols.

• Effective communication and interpersonal skills.

• Strong organizational skills.

• Flexibility and work demand tolerance.

• Adapt easily to shifting priorities, changes in deadlines, and ability to respond timely to information requests.

• Experience in preparing and delivering presentations.

• Attention to detail.

• Proficient in Microsoft Office Software (Outlook, Word, etc.)

Equitable Recruiting

The HECC strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of these positions, please feel free to contact us to discuss your application.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a non-traditional background.

How to Apply

Current State of Oregon Employees: State Employees Apply for Jobs Guide

External Candidates: Application Guide for External Applicants

Application Materials: The hiring manager has requested the following materials be included with your application:

• Resume

• Cover letter - no more than two (2) pages and clearly demonstrates how your education and work experience meet the desired attributes of this position.

Help Your Application Rise to the Top!

Your application materials are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for completeness, consistency, and communication skills at the professional level (attention to detail, spelling, grammar, etc.)

Need help?

For questions about the recruitment and selection process, or to request an alternate format, please contact the recruiter: Christina Steele- Christina.Steele@hecc.oregon.gov/ (503) 934-3482

The Fine Print

Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.

Future Vacancies: We may use the candidates from this posting to fill future vacancies.  This position may become permanent if future funding becomes available. 

Criminal Records Check: Employment is contingent on the outcome of a criminal records check which may require fingerprints (FBI). Any history of criminal activity will be reviewed and could result in the withdrawal of an offer or termination of employment.

Veterans: If you are a veteran you may receive preference. A request will be sent to your applicant inbox to submit your veteran’s DD214 form.   Click here for more information about veterans’ preference.

Visa Sponsorship: We do not offer Visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.

The HECC is an Equal Opportunity Affirmative Action (EEO/AA) Employer Committed to Workforce Diversity Employment Opportunity Commission under Title I of the Americans with Disabilities Act (ADA). HECC does not discriminate on the basis of disability in admission or access to our programs, services, activities, hiring, and employment practices.

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