Operations and Planning Associate

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1.3 billion in grants to more than 600 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

●        Scaling solutions: Our collaborative Global Programs — focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a diverse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.

●        Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase individual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world. 

●        Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities — all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit www.climateworks.org. 

Department Summary

The Operations and Planning Team is responsible for designing and implementing processes that support decision-making at ClimateWorks and help teams to prioritize, collaborate, and achieve their goals. This includes managing the Annual Planning process for teams to agree priorities and align activities with available funding, ensuring the success of our hybrid work approach by overseeing in-person events and managing hybrid-related policies, and driving key organization-wide projects and priorities. The Planning team works in partnership across the organization, and collaborates especially closely with the Human Resources, Information Systems and Technology, JEDI, and Communications teams.

The Operations and Planning Associate will report to the Senior Director of Operations and Planning.

Job Summary

CWF seeks a collaborative and organized Associate to support our work to operationalize ClimateWorks new strategic plan. In this role, the Associate will work closely with Operations functions to develop clear plans to align our ways of working with our JEDI (Justice, Equity, Diversity and Inclusion) commitments and a refreshed Strategic Plan. This may include developing specific requests and recommendations to support our Operations, refining ClimateWorks’ Annual Planning Process, and supporting org-wide projects and Working Groups.

The ideal candidate will be highly collaborative and have a demonstrated interest in Non-Profit Operations. They will be learning-oriented and interested in engaging with experts across the organization to understand team needs and goals.

Essential Tasks 

Operations and Planning

▪          Provide project management support for key operations projects, including the development of an Operations plan to accompany our new strategic refresh. 

▪          Develop meeting agendas, take notes, and track follow-ups for department and cross-department meetings.

▪          Assist in drafting and / or reviewing key documents, guidance, and policies.

▪          Support in research, analysis, and material development for the Operations and Planning team.

▪          Develop and maintain positive relationships with program teams and other staff in order to encourage timely responses and facilitate strong connections around our shared mission.

▪          Partner with Operations and Planning colleagues to analyze and communicate the results of key internal and external processes, including staff surveys, the Annual Planning process, and others.

Administrative

●        Provide general support by scheduling internal and external meetings, maintaining files, and other administrative duties as needed

●        Manage grants and contracts related to the Operations team as necessary

●        Provide general administrative support and assist with other projects as assigned

Required Qualifications

▪          A bachelor’s degree or equivalent

▪          2-3 years of experience in an Operations, Systems, or Finance role; experience working in a grant-making environment a plus

▪          Immaculate attention to detail and strong organizational, analytical, and critical thinking skills

▪          Proficiency with or ability to quickly learn new technologies

▪          Excellent verbal and written communication skills; able to communicate in a friendly, patient, and professional manner with other CWF departments and with foundation partners

▪          Experience providing high level customer service to clients or partners a plus

▪          Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision and collectively as part of a team with colleagues at all levels

▪          Demonstrated success in project management, multi-tasking and meeting deadlines

▪          Willingness to take initiative, help problem-solve and work cross-functionally across departments to support team goals

▪          Commitment to ClimateWorks’ mission and values

▪          A commitment to a diverse, inclusive and equitable work environment

▪          ClimateWorks Foundation is committed to building a staff that reflects the global community our mission serves. Candidates from underrepresented backgrounds are encouraged to apply.

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).

Salary Range (Bay Area / NYC): $80,000 - $85,000 annually

Salary Range (Other US): $75,000 to $80,000 annually

***ClimateWorks strives to create an equitable culture of transparency and fairness.

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as US Flexible. Exceptional candidates can work from the SF office or from other locations, geographic differential applied to compensation based on local cost of labor.

Commitment to Racial and Social Justice

At ClimateWorks Foundation, we are driven by our vision of creating a thriving planet for all living beings for generations to come. We aim to foster an inclusive workplace that values diverse lived experiences and emphasizes the voices of marginalized people — especially Black, Indigenous, and People of Color — who are most vulnerable to climate impacts, and whose voices, ideas, and leadership are crucial to winning the climate fight.

To ensure that we are making meaningful progress, we have made a set of diversity, equity, and inclusion commitments across all dimensions of our work to further our mission and realize our vision. For more information, please visit: Fostering Racial and Social Justice in Pursuit of our Mission

Equal Employment Opportunity

Equal employment opportunity and having a diverse staff are fundamental principles at ClimateWorks Foundation and as such we are committed to creating a diverse and multi-cultural work environment. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

ClimateWorks Foundation is committed to complying with all laws protecting qualified individuals with disabilities, as well as employees’ religious beliefs and practices. This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment. ClimateWorks Foundation will provide a reasonable accommodation for any known physical or mental disability of a qualified individual and/or employees’ religious beliefs and practices, as required by law.

If you require an accommodation, please notify Human Resources. Once ClimateWorks Foundation is aware of the need for an accommodation, it will engage in an interactive process to identify possible accommodations.

Application Process

All qualified candidates are encouraged to apply as soon as possible. To be considered for this position, interested candidates must submit a resume and cover letter. This position will remain open until filled.

Employment at the ClimateWorks Foundation is at-will.

Benefits

ClimateWorks offers an excellent benefits package:

Healthcare Plans:

Multiple options available through Kaiser & UHC

• HMO - 100% coverage for employee and dependents
• POS - Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)
• Dental –100% coverage for employee and dependents
• Vision – 100% coverage for employee and dependents

Fertility Benefit

• Fertility care through Carrot Fertility. Access to on-demand doctor-approved content, pregnancy support, and virtual chats with medical, legal, and regulatory experts.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)

PTO

• 20 days (1st year)
• 25 days (2nd - 8th year)
• 30 days (9th year)

Holidays

• 11 Observed and 2 floating

401k Plan

• After 6 months of service, CWF automatically contributes 9% of gross earnings per pay period to retirement fund*
• After 6 months of service, CWF matches 100% of employee contributions up to a max of 6% of gross earnings per pay period*