Onsite Event Coordinator

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

As an On-site Event Coordinator:

You’re good at:

1. Client Consultation: Serve as the main point of contact for clients, conducting consultations to understand their event needs, objectives, and preferences.
2. Event Planning: Collaborate with clients to develop event concepts, themes, and agendas, providing creative input and strategic recommendations to enhance event experiences.
3. Logistical Coordination: Coordinate all logistical aspects of events, including venue setup, audiovisual requirements, catering arrangements, and more, to ensure smooth event operations.
4. Vendor Management: Liaise with external vendors and suppliers to secure necessary services and equipment, negotiate contracts, and oversee vendor performance to meet client expectations.
5. On-Site Event Management: Oversee event setup, execution, and breakdown on-site, serving as the primary point of contact for clients and vendors, addressing any issues or concerns as they arise.
6. Guest Services: Provide exceptional customer service to event attendees, answering inquiries, addressing requests, and ensuring a positive experience for all guests.
7. Budget Management: Assist clients in tracking expenses and managing costs effectively to ensure events are delivered within budgetary constraints.
8. Post-Event Evaluation: Gather feedback from clients and attendees to evaluate event success, identify areas for improvement, and implement enhancements for future events.

You might also have:

• Previous experience in event coordination, hospitality management, or related field, with a strong understanding of event planning principles and best practices. 
• Excellent communication and interpersonal skills, with the ability to build rapport with clients, vendors, and event attendees.
• Strong organizational and multitasking abilities, with the capacity to manage multiple projects simultaneously and meet deadlines in a fast-paced environment.
• Detail-oriented mindset with a commitment to delivering high-quality events and exceptional customer service.
• Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint) and event planning software (e.g., Cvent, Momentus) is advantageous.
• Bachelor's degree in hospitality management, event management, or a related field (preferred).

You should know:

• This role is on-site. On-site presence is required Monday through Thursday at our client’s campus. Fridays are remote days with the possibility of coming to campus based on event assignments. Weekend work is rare but also a possible requirement.
• Our standard working hours are 8:30 AM -5:30 PM with an hour break.

THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Onsite Event Coordinator  is between $60,000 - $68,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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