Office & Events Assistant

Department Overview:

The Dean's Office is located at the UW School of Medicine and Public Health.

Anticipated Start Date:

ASAP

Anticipated End Date (If Applicable):

 

Remote Work Eligibility Detail:

Partially Remote

 

Anticipated Hours Per Week:

Minimum: 10 Maximum: 20

Schedule:

Determined at time of hire.

Salary/Wage Range/Lump Sum:

$15.00

Number of Positions:

1

Qualifications:

-Sophomore standing or above
-Basic event planning experience
-Experience with: Outlook, Microsoft Office, G-Suite, Box, Adobe, Asana, Avery, Zoom, Microsoft TEAMS
-Ability to meet project deadlines
-Familiarity with campus

Knowledge, Skills & Abilities:

Position responsibilities require excellent administrative, organizational, interpersonal, and computer skills. The person in this position must present a positive attitude in all interactions and communicate effectively with faculty, staff, the general public, and School and University Leadership, utilizing discretion and confidentiality when handling sensitive information. This position requires a high level of professionalism and the ability to exercise initiative and independent judgement.

Position Summary/Job Duties:

This position will report directly to the Signature Events Team in Dean’s Office of the School of Medicine and Public Health.

Requirements for the role of vary from day-to-day, especially depending on the production of virtual events, hybrid events, or in person events. In general, the job duties are follows:

-Help facilitate engaging and creative events.
-Create meeting and event paperwork, including agendas, debrief agendas, surveys, flyers, and save the date messages as assigned.
-Track RSVP and attendee data.
-Email attendees and stakeholders as assigned.
-Assist in day-to-day office tasks such as copying and preparing paperwork packets, and creating name tags and table tents for events.
-Assist in developing event décor and selecting catering menus while working within budget constraints.
-Provide the onsite logistical and operational support for about 20 events annually, including event set up, registration set up. Provide outstanding customer service to all guests.
-After events, assist in tear down and attendance tracking.
-Create diagrams to help communicate event set-up needs.

Physical Demands:

N/A

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

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