Office Administrator

The Department of Real Estate regulates the sale of subdivisions, unsubdivided lands, timeshares, condominiums, membership campgrounds, and cemeteries.
The Department of Real Estate also approves and monitors pre-licensing instruction, testing and continuing education courses and oversees the activities of licensees, investigates complaints against licensees and land developers, and participates in administrative hearings pertaining to their conduct.

OFFICE ADMINISTRATOR

100 North 15th Avenue

Phoenix, Arizona 85007

Annual Salary Range: $50,000 - $55,000 

Grade: 20

This position will close April 30, 2025 

The Office Administrator will ensure smooth and efficient office operations by managing administrative tasks and providing support to management.

Duties will include interacting on behalf of the Department of Real Estate with other agencies to meet state requirements on administrative tasks including working with the General Accounting Office, Department of Administration, State Procurement Office, Department of Administration Human Resources Shared Services, Department of Administration Central Services Bureau, the State Treasure Department and Governor's office as necessary.

• Coordinate credit card reporting, and process invoices, tuition reimbursement, travel claim forms, spot incentives, payroll adjustments and deposits through Central Service Bureau

• Work with ADOA systems, including the new AZ360 platform to assist with HR form processing, process orders through APP in compliance with state compliance guidelines, assist with asset tag audit, GAO Internal Control Self Assessment and Procurement Compliance Review

• Manage security badges, request for services from Lincoln Property Company, manage postage, mail delivery and distribution, sale of lawbooks, assist with organizing meetings, order uniform shirts as necessary, order and manage office supplies, manager organization chart

• Complete quarterly newsletter, assist with social media accounts and 5S record retention system, manage surplus and assist with lawbook updates

• Complete quarterly newsletter, assist with social media accounts and 5S record retention system, manage surplus

• Assist with submissions and data collection for the Governor's office

• Other duties as assigned as related to the position

Knowledge:

• Methods and principles of numbers, their operations and interrelationships including basic arithmetic, algebra, statistics and business mathematics

• Accounting practices and the analysis and reporting of financial data

• Principles, theories and processes of governmental contracting

• Methods of computer operation including software

Skills:

• Establish and maintain working relationships with contracted and governmental agency representatives and special interest groups

• Evaluate and analyze programmatic and fiscal data

• Maintain complex record keeping systems

• Communicate verbally and in writing

Ability:

• Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination

• Function independently and work as part of a team

• Preference will be given to candidates with governmental experience in procurement

• Employees who drive on state business are subject to driver license record checks, required to maintain acceptable driving records and complete any required driver training (see Arizona Administrative Code R2-10-207.11)

• Requires possession of and ability to retain a current, valid state-issued driver license appropriate to the assignment

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation plus 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note, enrollment eligibility will become effective after 27 weeks of employment

• If you have any questions, please feel free to contact Mandy Neat at mneat@azre.gov for assistance