Manager, Sponsored Programs Administration

Department:

Location:

Non-Campus Other

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R106458

Minimum Requirements:

Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience. Grade 8 (Salaried)

Position Description:

The University of Louisville Office of Sponsored Programs Administration and Compliance is seeking to hire a Manager, Sponsored Programs Administration. This position is responsible for the day-to-day operations of a team of Research Grants Specialists responsible for the administration of sponsored programs while also holding a highly complex portfolio. This position is responsible for reviewing and processing proposal submissions to external sponsors and reviewing and facilitating the establishment and administration of awards from external sponsors to ensure financial and programmatic components are in compliance with institutional, state, and sponsor guidelines and regulations. The Manager, Sponsored Programs Administration will collaborate with other Office of Research and Innovation personnel to ensure sound and efficient administrative and financial management of the University's sponsored programs portfolio. This position provides expert-level support to basic and applied/translational research (including animal and human subjects research), instruction and training activities, and other sponsored activities.

Position is 100% remote eligible.

Essential Duties and Responsibilities

• Supervise a team of Research Grant Specialists, responsible for hiring, training, mentoring, evaluating, and disciplinary action, as appropriate.

•  Foster a strong culture of customer service, support, professionalism, accountability and compliance within Sponsored Programs Administration.

• Communicate with and provide guidance to principal investigators and departmental support staff on the development of proposal components, including but not limited to budgets, scopes of work, research strategy, allowability of costs, and biosketches.

• Review and facilitate proposals submitted by principal investigators to ensure the proposal is in compliance with institutional, state, and sponsor guidelines and regulations. Examples of compliance matters that must be reviewed include Conflict of Interest, human subjects and institutional review board (IRB) approval, animal subjects/IACUC approval, institutional biosafety approval, etc. Be knowledgeable of institutional processes and federal requirements for compliance.

• Review and facilitate externally sponsored awards made to the university to ensure compliance with institutional, state, and sponsor guidelines and regulations. Examples of compliance matters that must be reviewed include Conflict of Interest, human subjects and institutional review board (IRB) approval, animal subjects/IACUC approval, institutional biosafety approval, financial and programmatic compliance, etc. Be knowledgeable of institutional processes and federal requirements for compliance for awarded sponsored programs.

• Provide institutional oversight to the use of electronic systems utilized by external sponsors. Review administrative, financial, and programmatic information entered into sponsor electronic systems for accuracy (based on sponsor and system requirements) and provide guidance to principal investigators and departmental support staff on any issues identified that could impact proposal submission and award administration.

• Finalize proposal review and facilitate proposal submission to external sponsors via timely communication. Proposals must be reviewed by the proposal specialist in an efficient and timely manner in order to meet sponsor deadlines.

• Finalize sponsored program awards and agreements, confirming that the terms and conditions are in alignment with institutional guidelines and negotiating agreement language as necessary. Facilitate full execution of awards and agreements by the University's Authorized Organizational Representative (AOR).

• Administer financial and administrative components of active sponsored programs, including but not limited to budget adjustments, change in scope and/or personnel, project extensions, subaward review and issuance, and reporting and closeout documentation.

• Communicate with principal investigators, departmental support staff, and SPA personnel with a high regard for efficient and effective proposal submission and award establishment/administration and a dedicated focus on providing excellent customer support.

• Work with leadership to draft, review, and edit office standard operating procedures (SOPS) and policies.

• Assist with workload reassignment for colleagues.

• Holds delegated signature authority from the University President. Independently submits proposals and non-financial post-award actions, thereby binding the university and/or the University of Louisville Research Foundation.

• Perform other duties as assigned.

Preferred Qualifications

• Master's degree in related field.

• Supervisory experience.

Target Compensation Maximum:

$98,100.00

Target Compensation Minimum:

$65,400.00

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.

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