Legal Project Management Analyst

Overview

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Pricing and Legal Project Management department in our Chicago office, as a Legal Project Management Analyst.

The Legal Project Management Analyst will advance the Firm’s Legal Project Management (LPM) strategic initiatives by focusing primarily on supporting the Firm’s legal project managers and Lead Analysts with regard to data collection, reporting, and basic matter budget monitoring. The LPM Analyst will accomplish this by providing matter budget monitoring, matter management system support for the Firm’s lawyers, and on-demand data reporting and basic analysis.

Responsibilities

Essential Functions: 

• Matter Budgeting and Monitoring
  • Works with the appropriate support staff to ensure the attachment of phase and task code sets (matter plans) for matters based on the agreed-upon fee arrangements and the structure developed by the lead analysts and project managers
  • Enters matter budgets into Umbria, the Firm's matter management/budgeting tool
  • Provides routine and ongoing monitoring of matters’ fees against their budgets
  • Liaises with the Firm’s billing team when needed to ensure proper billing of fee arrangements
  • Updates budgets as needed

• Matter Management System (Umbria) Support
  • Assists lawyers with the entry of matter budgets into Umbria
  • Provides functional, front-line technical and administrative support to the lawyers with regard to their use of Umbria
  • Resolves basic issues and coordinates with the appropriate internal parties and/or the vendor to resolve more complicated issues
  • Prepares recurring reports and budget alerts and maintains a database to track those reports

• Data Collection, Reporting, and Project Management Support
  • Utilizes the Firm’s various databases to collect relevant data in response to requests from lawyers, project managers, analysts, and other internal stakeholders
  • Prepares basic analysis with regard to data and prepares reports re same for the appropriate internal stakeholders
  • Presents data analysis when appropriate

• Performs other duties as assigned or required to meet Firm goals and objectives

Qualifications

Education/Training/Certifications:

• Bachelor’s degree in a related area. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job.

Professional Experience: 

• Prior experience working in a professional-services setting required
• Law firm or in-house legal experience preferred
• Exposure to basic project management methodologies preferred
• Experience working remotely, or with remote stakeholders, preferred

Technical Skills: 

• Proficiency in Microsoft Office products, with particular emphasis on Excel, required
• Familiarity with and ability to modify and execute simple SQL queries preferred
• Experience with Prosperoware’s Umbria Matter Management System is preferred

Performance Traits: 

• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm as well as clients and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm and its partners
• Ability to work under pressure and meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Possesses strong customer service skills and the ability to anticipate the needs of internal stakeholders, and exercise independent judgment in the delivery of that service
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills

The typical pay scale for this position is between $89,400 and $118,200, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified. 

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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