Legal Operations Specialist

Requisition:  81195

PSEG Company:  PSEG Services Corp.

Salary Range: $ 75,000 - $ 118,700

Work Location Category: Hybrid Flexible

 

PSEG operates under a Flexible Work Model where flexible work is offered when job requirements allow. In support of this model, roles have been categorized into one of four work location categories:

Onsite are roles that have specific onsite requirements and are typically onsite daily.

Hybrid fixed are roles that are a blend of onsite work/in-person interactions with some ability to work remotely and require employees to live within a commutable distance and be onsite fixed days each week.

Hybrid flexible are roles that can be performed remotely but require some level of onsite work/in-person interactions on a regular basis, require employees to live within a commutable distance and, since business needs vary by position and may change over time, managers will set expectations and flexibility regarding where and when work is performed.

Fully remote are roles that can be performed remotely, require employees to live in approved states and will have purpose-driven in-person interactions on occasion.

We want you to be healthy, balanced, and feel secure. That’s why you’ll enjoy a comprehensive range of benefits, with a focus on supporting your whole health. Starting on day one of your employment, you’ll be offered several health-related benefits including medical, vision, dental, well-being and behavioral health programs. We also offer a retirement program, 401(k) with company match, company paid life insurance, tuition reimbursement and a minimum of 18 days of paid time off per year (including vacation, scheduled holidays, and floating holidays).

PSEG offers a unique experience to our more than 12,000 employees – we provide the resources and opportunities for career development that come with being a Fortune 500 company, as well as the attention, camaraderie, and care for one another you might typically associate with a small business. Our focus on combatting climate change through clean energy technology, our new net zero climate vision for 2030 and enhanced commitment to diversity, equity, and inclusion; and supporting the communities we serve make this a particularly exciting time to join PSEG.

Job Summary

The Legal Operations Specialist plays an integral role on the Legal Operation’s team. Reporting to the Manager of Legal Operations and Technology the Legal Operations Specialist responsibilities include vendor management, E-billing and matter management systems, financial reporting, legal technology, and other operations functions.

Job Responsibilities

Vendor Management:

• On-boarding vendors: Responsible for the process of collecting necessary documentation (W-9, PSEG Non-PO Vendor Registration Form, Electronic Funds Transfer Authorization Form, Bank Letter Representation Letter) from new and inactive vendors and vendors with modification requirements, in alignment with PSEG procedures and policies and verify that all information is consistent among all documents

E-billing System Database and Matter Management:

• Maintain E-billing database for enterprise-wide legal matters assigned to Outside Counsel and Legal Service Providers, including coordinating with Managing Attorneys and Finance to obtain necessary data required for creating new matter and update existing matter profiles.
• Manage and alien vendor and accounting information in E-billing database by coordinate with SAP and Finance, when necessary, for internal O&M, capital accounting, Purchase Orders Number (“PO”), Non-PO information, and SAP vendor number.
• Billing Guideline Reviewer for invoices received in E-billing system, approx. 5,000 invoices a year.  Audit invoices for compliance with engagement agreements, Outside Counsel and E-billing guidelines and audit points.
• Manage invoice status and resolve discrepancies with vendors and Managing Attorneys for timely resolution, including prompt payment of invoices.
• Point-of-contact for Outside Counsel, Legal Service Providers, internal clients, and other external vendors for all billing inquiries.

Financial Reporting:

• Responsible for the coordination and calculation of the monthly law enterprise-wide accrual process for submission to Finance.
• Create, update or enhance existing E-billing reports and provide to internal and external Legal Operation’s clients.

Technology:

• Co-Administrator for Law Department’s E-billing, document and management systems. Troubleshoot internal and external inquires, collaborate with Vendor Support team(s) and IT, manage user(s) security access.
• Manage the timely resolution of all failed invoices submitted electronically to SAP, including proactively auditing E-billing system notifications.
• Provide training to internal employees and external vendors on Law Department specific systems and applications, including training materials.
• Subject Matter Expert and first resource for questions regarding Enterprise applications, including SAP, Ariba, Catalyst, Trapeze and other Accounts Payable ERP systems.

Job Specific Qualifications

• Minimum 5 years supporting program management initiatives
• Minimum 5 years supporting organizational financial activities (payments, accruals, etc.)
• Minimum 5 years supporting professional services within a law firm or corporate environment
• Bachelor’s degree in business, legal studies or operations, or commensurate experience

Desired Qualifications

• Strong knowledge of, or ability to learn, Law Department specific applications/ E-billing and matter management Systems (i.e., Legal Tracker and iManage)
• Strong knowledge of, or ability to learn, SAP, Ariba, Catalyst, and other Enterprise ERP applications
• Strong technical capability
• Detail orientated and highly organized, with the ability to leverage data to challenge the status quo
• Strong communication skills (written and oral)
• Strong proficiency in Microsoft Applications (Word, Excel and PowerPoint)

 

Minimum Years of Experience

5 years of experience

Education

Bachelor’s in Business or Information TechnologyBachelors in Law or Operations

Certifications

None Noted

Disclaimer

Certain positions at the Company may require you to have access to Part 810-Controlled Information.  Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information.  Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made.  If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.
 

If you are a current PSEG employee and if you are offered an opportunity with PSEG Long Island, you will be treated as a new hire.  Please note that as a new hire to the Long Island subsidiary, your benefits will change and generally will be consistent with other similarly situated PSEG Long Island new hires.  Similarly, for PSEG Long Island employees who accept job opportunities with PSEG or any of its subsidiaries (other than PSEG Long Island), their benefits would change and generally be consistent with other similarly situated new hires of that company. 

As an employee of PSE&G or PSEG LI, you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations. 

For all roles, PSEG’s drug and alcohol testing program includes pre-employment testing, testing for cause, and post-incident/accident testing. For employees in federally regulated roles (including positions covered by USDOT, PHMSA, or NRC regulations), this also includes random testing. Although numerous states throughout the country have legalized marijuana/cannabis products recreationally and/or medically, it is prohibited for employees in federally regulated roles. Employees who are hired or transfer into a federally regulated role are subject to drug and alcohol testing, inclusive of marijuana. Please note that the use of CBD products may result in a positive drug test for THC/Marijuana and such use is not a legitimate medical explanation for such a positive result.

PSEG is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, including the hiring process, based on any legally protected characteristic. Legally protected characteristics include race, color, religion, national origin, sex, age, marital status, sexual orientation, disability or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals. 

PSEG is committed to providing reasonable accommodations to individuals with disabilities.  If you have a disability and need assistance applying for a position, please call 973-430-3845 or email accommodations@pseg.com.

If you need to request a reasonable accommodation to perform the essential functions of the job, email accommodations@pseg.com.  Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.

ADDITIONAL EEO/AA INFORMATION (Click link below)

Know your Rights: Workplace Discrimination is Illegal

Pay Transparency Nondiscrimination Provision

 

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