Legal Document Specialist
Seattle, Washington, United States; Portland, Oregon, United States; San Francisco, California, United States; Los Angeles, California, United States
- Perform a high volume of word processing tasks using software that includes, but is not limited to: Word, PowerPoint, Excel, Visio, Kofax Power PDF, Workshare Compare, Intapp Time Entry, and Litera Contract Companion; work may arrive in hard copy, electronic, or digital dictation formats
- Scan text documents and format using Styles; cleaning up electronically transmitted files and documents
- Create and edit documents using templates and formatting for automatic feature applications (table of contents, table of authorities, auto numbering and headings via styles, etc.)
- Create and edit book formats, chapters for client desk books, employment manuals, handbooks, benefit plans, etc.
- Create and edit Excel spreadsheets, PowerPoint presentations, and various Visio documents
- Assist Systems Department with user input regarding new software or software adjustments/ enhancements
- Help staff and attorneys with troubleshooting and solving document issues
- Proofread all work performed
- Maintain a punctual schedule and regular attendance, and willingness to work OT
- Perform back-up workflow coordination duties (i.e., assess incoming work, respond to requesters, assign work to legal document specialists, etc.)
- Attend training classes to stay current in appropriate software
- Work as part of a team of operators located within other offices throughout the firm, as well as a vendor
Join us if you have:
- 5+ years’ experience as a legal word/document processor
- Demonstrated advanced skills using MS Office products that include Word, PowerPoint, Excel, and Visio; as well as Kofax Power PDF
- Ability to create templates and diagrams, perform mail merges, use styles proficiently, and create automatic features and form documents
- Ability to create professional and aesthetically pleasing PPT presentations using skills in transitions and animation, SmartArt, WordArt, text/picture effects, and inserting audio and video clips
- Ability to work with complex Excel spreadsheets with knowledge of formulas, filters, VLOOKUP, and pivot tables
- Visio knowledge a plus
- Strong understanding of software in order to provide document problem-solving assistance
- High degree of attention to detail
- Ability to organize assignments, work under pressure and meet deadlines
- Ability to communicate effectively and professionally with lawyers, clients and staff
- Ability to work in a service-oriented environment
- Excellent command of the English language, with emphasis on vocabulary, grammar, spelling, punctuation skills, and proofreading of the work product
- Ability to work overtime if needed
Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.What’s in it For You?
DWT offers competitive compensation in addition to ample benefits including but not limited to:- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine – central to who we are and what we do. Our vision is to foster a culture where all talented individuals – including those who are from traditionally underrepresented communities in the legal profession – can have, and can see, a path to success. We embed DEI throughout our law firm with our four-pillar framework: Community, Growth, Education, and Engagement. We invite you to learn more about our commitment to DEI at https://www.dwt.com/about/diversity-equity-and-inclusion.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email humanresources_confidential@dwt.com. #LI-BR1 Apply
Job Profile
Must be within commuting distance of listed offices
Benefits/PerksCommunity Involvement Commuter benefits Dental plan Employee Assistance Program Fertility and adoption benefit Health and vision insurance Inclusive culture Paid sabbatical Paid volunteer days Professional growth Retirement contribution Telemedicine Tuition reimbursement
Tasks- Assist with software troubleshooting
- Coordinate workflow
- Create and edit documents
- Perform word processing tasks
- Proofread work
Advanced Word Processing Attention to detail Communication Document formatting Document Problem-Solving Excel formulas Intapp Time Entry Kofax Power PDF Litera Contract Companion Mail Merges MS Excel MS Office MS Office products MS PowerPoint MS Word Pivot Tables Problem-solving Troubleshooting Visio Workshare Compare
Experience5 years
TimezonesAmerica/Anchorage America/Chicago America/Denver America/Los_Angeles America/New_York Pacific/Honolulu UTC-10 UTC-5 UTC-6 UTC-7 UTC-8 UTC-9