Legal Department Secretary

REGISTRAR OF CONTRACTORS

The mission of the Registrar of Contractors is to protect the health, safety and welfare of the public through a regulatory system designed to promote quality construction by Arizona contractors.

Visit our website at http://www.roc.az.gov

LEGAL DEPARTMENT SECRETARY

Job Location:

Address:  1700 W. Washington Street, Ste 105, Phoenix, AZ  85007

This position will be in-office during training (up to 6 months).
Once fully trained, remote work may be available up to 4 days a week.

Posting Details:

Salary: $44,000 

Closing Date:  Monday, January 20, 2025

Job Summary:

The Registrar of Contractors (ROC) Legal Department oversees roughly 1200 legal actions per year throughout the State of Arizona. This fast-paced unit processes cases for the Office of Administrative Hearings, felony background checks on license applicants, requests for payout from the Recovery Fund, and provides legal guidance to all ROC departments. The Legal Department work is diverse, interesting and important to the mission of the agency.

This critical position is part of the legal team and reports to a Paralegal Manager.
The Legal Department Secretary is an entry level position with promotional opportunities throughout the agency. We welcome and encourage all interested applicants to apply.

Job Duties:

• Significant time responding to customer service inquiries over the phone, in person, and by email.
• Prepare and issue correspondence and notices.
• Prepare files for inter-agency electronic transmission.
• Data-entry, calendaring, filing, scanning and other office/clerical duties.
• Assist with projects assigned by the Legal Department Management.

A Successful Legal Department Secretary will have the following skills & abilities:

• Good work ethic and organizational skills
• Friendly and approachable disposition
• Dependable
• Detail-oriented with a high degree of accuracy
• Ability to respond to demanding customers with a calm and professional demeanor
• Able to work independently and on team assignments
• Comfortable interacting with customers by phone, email, and in person
• Capability to understand Arizona statutes
• Good grammar and spelling skills
• Knowledgeable with computers and office programs
• Willing to help out team-members or do new tasks not previously assigned
• Self-monitors work to avoid mistakes and uses mistakes as an opportunity to learn
• Ability to stay on top of process-procedure changes and implement them into their work product
• Enjoys a sense of satisfaction in helping customers navigate the legal process

Additional Request:

If you have bilingual Spanish speaking, reading, writing, or translating skills, please include this information on your resume.

Pre-Employment Requirements:

Candidates for this position will be required to submit to a criminal history investigation.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package including:

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Short-term disability insurance
• Deferred compensation plans
• Supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

This position will participate in the in Arizona State Retirement System (ASRS).

Contact Us:

If you have any questions please contact the Arizona Registrar of Contractors at 602-542-1525 and ask for Human Resources.

Apply