Junior Project Manager

The Position

Title: Junior Project Manager

Position Type: Full time

Requisition No: 25012

Category: Classified

Supervisor: Senior Manager of Operations for Student Success 

Last Updated: September 2024

Job Purpose: Responsible for providing a range of operational support across multiple projects and initiatives simultaneously, working closely with Project Managers to achieve high-quality and timely outcomes, strong cross-functional collaboration, and increased operational efficiency and effectiveness.

Location: Remote, various locations throughout California

Salary Range: The beginning salary range for this position is Classified Range 23, (Steps 1-3) $88,621.57 - $97,721.88

***This is an internal opportunity for current Calbright College employees***

The first review of applications shall occur on approximately September 19, 2024

Position Overview

As  the  College  embarks  on  an  integrated  approach  to  enhance  the  student  experience, various high impact and time sensitive projects will require thorough and  collaborative project  management and operational effectiveness and efficiency. Calbright is looking for a Junior Project Manager responsible for providing a range of operational support across multiple projects and initiatives simultaneously, who will work closely with Project Managers to achieve high quality and timely outcomes, strong cross functional collaboration, and increased operational efficiency and effectiveness. Key  responsibilities  include: developing and executing detailed project plans, performing analyses to proactively mitigate risks, scheduling and facilitating  project meetings, tracking  progress for informed decision making by the Success Division teams and Calbright leadership. Under the direction of the Senior Manager of Operations for Student Success, and working in conjunction with Project Managers and cross-functional stakeholders, the Junior Project Manager will operationalize a variety of tasks and processes to ensure  the College maximizes impact on student outcomes. 

We  anticipate  hiring  one  or  more  candidates as we undertake projects within  Student Services and Success. The Junior Project Manager will also work in collaboration with multiple divisions including Learning and Instruction, and Workforce Strategy and Innovation.

Essential Job Duties and Responsibilities 

The duties below are representative of the role and are not intended to cover all of the duties performed within the scope of work.

• Operational Management: Manage and initiate processes supporting various cross-functional stakeholders.Handle multiple project responsibilities simultaneously with high quality and timely delivery.
• Project Planning and Support: Create and execute detailed project plans, identifying key milestones and goals. 
• Cross Functional Coordination: Coordinate project teams and stakeholders for optimized collaboration.
• Meeting Management: Manage meetings with clear agendas, documentation, scheduling, and facilitation.
• Progress Tracking: Track project progress and support team members in meeting target dates.Develop and update project dashboards and presentation materials for informed decision-making.
• Data Analysis: Work with Project Managers and leadership to perform ongoing analyses to anticipate and avoid obstacles; provide data-driven insights and recommendations.
• Documentation: Build and maintain comprehensive project documentation.
• Change Management: Support sustainable operational infrastructure and manage changes to project scopes, schedules, and needs.
• Stakeholder Relations: Maintain relationships with stakeholders to execute project deliverables and ensure progress.
• Process Improvement: Identify and establish cross-functional process improvements with clear documentation.
• Abide by all college policies and procedures. 

• Perform other related duties as assigned that support the objective of the position.

Knowledge, Skills, and Abilities

• Commitment to Mission: Strong understanding and commitment to the College’s mission, teaching and learning, high academic standards, and student success.
• Project Management: Clear project management, organization, and planning skills; able to manage multiple projects simultaneously.
• Operational Support: Experience in delivering operational support and leadership to cross-functional teams, especially in remote settings.
• Team Player: Self-starter with a positive, team-oriented attitude; ability to build partnerships and collaborate with diverse groups at all levels of the organization.
• Problem Solving: Creative problem solver who is resourceful, adaptable to change and comfortable with ambiguity.
• Prioritization: Able to prioritize and manage multiple responsibilities under pressure; excellent time management skills.
• Autonomous: Ability to work independently with minimal supervision.
• Communication: Effective communicator with strong presentation and writing skills; able to maintain accurate documentation and reports.
• Technical Skills: Strong computer skills, familiar with project management software (e.g., Asana), and proficiency in Google Workspace and remote collaboration tools (e.g., Slack, Miro).
• Diversity and Inclusion: Demonstrates belief in the value of diverse student and colleague populations; respects and supports diverse and inclusive teams.
• Remote Work: Experience working in a distributed or remote environment.
• Detail-Oriented: Maintains high accuracy and attention to detail; strong initiative, confidentiality, and project follow-through.
• mal supervision and strong initiative; effective in undefined parameters.
• Cultural Sensitivity: Understanding and respect for diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, as well as disabilities and sexual orientations.

• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, staff and faculty.

Minimum Qualifications

• Any combination of training and experience equivalent to an A.A. degree in office management, project management, business administration, or a similar field, AND
• At least 2 years of experience directly related to the duties and responsibilities specified. 

Desired Qualifications

• Experience with project management and operational support in a remote environment 
• Experience with Asana
• Ability to operationalize abstract concepts to project completion

Working Conditions and Travel

• Calbright College is a statewide online college where all instruction and support are done via various online technologies both in person and remotely. Calbright College has administrative offices in Sacramento available for use. When working remotely, employees should be able and willing to use digital communication tools as used by the college, and have the ability to work on a computer for extended periods of time.
• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Calbright College policies, procedures, and Title IX.
• Calbright College celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing Calbright College’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
• Requires the ability to function in a remote online instructional environment performing work of primarily a sedentary nature. Requires the ability to use hearing and speech to make presentations to groups and carry on conversations over the phone and in-person. Requires speaking skills to communicate with staff and students in one-on-one and small group settings, on the phone, and to distinguish sound prompts from various types of equipment. Requires near visual acuity to read printed materials and computer screens. Requires sufficient hand/arm/finger dexterity to retrieve work materials, operate a personal computer keyboard, and operate standard office equipment. Requires the ability to lift and/or move up to 25 pounds.
• Work is performed indoors where minimal safety considerations exist.

Equal Employment Opportunity

Calbright College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, veteran status, disability or genetics. In addition to federal law requirements, Calbright College complies with applicable state and local laws governing nondiscrimination in employment.

Who We Are

Calbright College is one of California’s newest community colleges – the first statewide, online campus designed to bridge the gap between employers with unfilled positions and students who don’t have either the time or money to attend a traditional school. Our mission is to increase economic mobility and close equity gaps for working adults who lack easy access to traditional forms of higher education by offering online, flexible, affordable skills-based programs that provide tangible economic value for both working adults and hiring managers.