Jr. Project Manager

About Us

Stellar Virtual was founded in 2019 with one school in Texas. We serve parents of K-12 students, unhappy with their current school, or needing an at-home/flexible learning environment. Today, Stellar Virtual has grown to six schools across three states: Texas, Arizona, and Indiana. Stellar Virtual is committed to going above and beyond for our virtual families. 

Our Promise
Empowering families with the choice of a high-quality virtual school with dedicated staff focused on student outcomes and an exceptional customer experience, our program will enable students to thrive and unleash their full potential.

Our Mission

Empowering Families. Unleashing Potential. 

Our Core Values

Stellar Virtual has five core values that shape and define our organization’s culture across all programs and locations. Each establishes a shared sense of purpose and creates a cohesive environment where everyone can feel connected to the mission.

• Go the Extra Mile (Go): Customer Service is everyone’s job.
• Make Your Motion Matter (Make): Prioritize, focus, and support Stellar Virtual goals.
• Kids First, Always (Kids): Our actions, decisions, and behaviors are always grounded by those we serve, students and their families.
• Respect: Assume positive intent with our students, families, and colleagues.
• Create, Collaborate, & Communicate (the Cs): Demonstrate the skills we want our students to learn. 

We remember our values with this phrase: Go Make Kids Respect the Cs! 

Technology Aspect
Stellar Virtual is committed to ensuring our full-time employees have the tools they need to succeed in a virtual work environment. To support your role effectively, we provide a company-issued laptop, equipped with the necessary software, security features, and internal support. This does not apply to Independent Contractors (1099), part-time, seasonal, or unpaid individuals.

At-Will Notice
Employment with Stellar Virtual is on an at-will basis (only W2 employment types), meaning either the employee or the company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable laws. Nothing in this job description should be construed as creating a guarantee of continued employment or a contract of employment for any specific duration. This does not apply to Independent Contractors (1099).

Equal Employment (EEO) Statement

At Stellar Virtual, we embrace diversity and foster an inclusive and supportive work environment. We welcome applicants from all backgrounds and experiences. Stellar Virtual is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Position Details
Position Name: Jr. Project Manager
Status: Exempt
Type: Regular, Full-Time (12)
School Year (if applicable): Not Applicable
Estimated Time to Start: 2-3 Weeks

Position Overview
The Jr. Project Manager serves a vitally important role in our organization and helps drive the success of our academics, operations, and administrative teams. This position will work closely with the leadership and management of the Academic and Operations departments to ensure the success of ongoing operations and projects. This position also supports upper executives (such as the Director of Operations and Academics) with team projects, takes over various responsibilities as needed, and handles day-to-day items. This position will attend and facilitate regular L10 meetings, lead complex cross-functional projects, follow up on overdue tasks, participate in discussions, capture notes to share, help lead strategic planning processes across the organization, event plan for in-person meetings (twice a year), facilitate in-person meetings and help drive our product and service delivery to the next level.

Essential Duties & Responsibilities

• One Number: 90% of Projects Completed on Time
• Meet weekly with managers to perform task sprints: review all upcoming assigned tasks and make updates and adjustments as needed. This includes making sure the manager is following up with all their direct reports and ensuring that there are no overdue tasks/projects.
• Meet regularly with managers and leaders in the departments to understand their annual and quarterly goals and priorities, helping to turn these into project plans.
• Codify project plans, ensuring that all project objectives are met on time and within budget, Asana tasks and subtasks have a responsible party assigned, a due date, and any description information or attachments as needed.
• Manage project scope, risks, and issues, ensuring timely resolution or escalation when necessary.
• Drive continuous improvement by identifying process bottlenecks and suggesting improvements.
• Ensure quality assurance, training, and launch best practices/processes are in place for all project deliverables.
• Assist personnel in the department with functional support, technical support, and special projects as assigned.
• Strengthen the communication, trust, and team cohesiveness between the Academics and Operations teams in their assigned state.
• Coordinate culture fostering and development initiatives for the department, including virtual and in-person meetings, team-building activities, and social events to promote team belonging. This includes event and logistics planning for in-person meetings as well as attendance to help facilitate those meetings (for Operations and Academics).
• Project manage sprints to ensure trackable progress and timely follow-ups are being made on high-priority projects.
• Passionately committed to the mission, values, and goals of Stellar Virtual.
• Other duties and responsibilities as assigned.

Knowledge, Skills & Attributes 

• Analysis and planning of interdependencies.
• Logical thinking and creative problem-solving skills.
• Excellent problem-solving skills with the ability to manage complex, technical projects.
• Detail-oriented and exceptional at capturing notes and ideas and turning them into projects, creating SOPs, announcements, and training to be shared with others.
• Team player who collaborates well with others and understands how to build a positive work culture.
• Individual contributor is willing to roll up their sleeves and get the work done.
• A go-getter who will take initiative (ie: follow up on projects/tasks without being asked).
• A clear communicator, willing to bring their ideas to the table.
• Confident in meeting facilitation and public speaking abilities.
• Tech savvy, working knowledge of Google Workspace and Excel (Google Sheets), and willingness to expand knowledge.
• Experience with project management software (such as Asana).
• Willing to become an expert in various software (Asana, Nectar, TravelPerk, Agilix/Bright Thinker, etc).

Education & Certification Requirements

• A minimum of a high school diploma or equivalent is required.
• A bachelor's degree in a relevant field is strongly preferred. Significant experience and proven ability in a related position or industry will substitute for a four-year degree.
• PMP, PMI-ACP, or Certified ScrumMaster certification is strongly preferred but not required.