Human Resources Generalist

Job Title: Human Resources Generalist
Classification: Employee, Full-time, Remote, Salaried, Exempt
Hours: 40 hours per week, Ideal working hours: Mon-Fri 9am-5pm EST
Location: Remote
Hourly Rate/Salary Range: $55,000-65,000 per annum
Pay Frequency: Biweekly
Reports To: MPGs Director of Human Resources

Job Summary

As a Human Resources Generalist, you will play a pivotal role in supporting the HR function, contributing to the overall success of our organization through effective talent management and employee engagement. This role requires a detail-oriented and proactive professional with a strong understanding of HR policies, procedures, and best practices.

Job Responsibilities:

• Assist recruiting staff with identifying qualified candidates, coordinating  interviews, and providing support during the recruitment process as needed
• Assist with pre-hire/pre-contracting processes, including reference, education & credential checks
• Assist with contingent hire/contracting processes, including creating offer letters, managing employment, contractor, & business associate agreements, verifying COVID-19 vaccination status, and conducting background checks and reviews  
• Facilitate onboarding experience that promotes a positive first impression and exposure to MPG’s company culture and values  
• Complete I-9s and new hire reporting to the NY State New Hire Online Report Center  
• Create and distribute company email login credentials and maintain a master list of all accounts and passwords
• Assist with the coordination of orientation and distribution of resources to new hires and contractors, including establishing communication with supervisors and the assigning of company property 
• Assist with regulatory compliance and monitor expiration and renewals of all employment training, including sexual harassment prevention, unconscious bias, CPR, and mandated reporter
• Assist with managing employee/contractor profiles in company’s HRIS, including managing employment classification, job and biographical data, reporting relationships/org chart, creating electronic forms, establishing onboarding checklists, and creating alerts and push notifications
• Assist with the creation and management of employee/contractor profiles in the company's payroll system, including managing W-4s, IT-2104s, W-9s, and direct deposit authorization forms
• Obtain acknowledgment of receipt and consent forms from new hires 
• Assist the Director of Human Resources with any payroll and benefit-related questions or issues, including reimbursements, retirement, leaves of absence, PTO, NYSSL, PFL, disability, workers’ compensation, signing bonuses, health insurance, employment verifications, paystubs, payroll schedules, and tax forms
• Assist the Director of Human Resources with troubleshooting regarding issues with Google Workspace accounts and Paylocity system access 
• Assist with resignation and termination procedures, including separation letters,  benefit terminations, account deletions, exit interviews, and return of company property 
• Support administrative staff with HR questions and/or issues as they arise

Compensation & Benefits

• Health & Welfare Benefits: as per plan documents
• Cell Phone Reimbursement: $20 per month reimbursement
• Retirement Eligibility: participation in 401(k) per plan documents
• Professional Reimbursements: to include annual professional affiliation, professional development, equipment/home office, and/or malpractice insurance costs up to $800 (full-time)*  (*Please note: In order to receive this reimbursement, you MUST be in good standing with all HR-related documentation.)
• PTO/Paid Sick Leave: as per plan documents
• Paid Holidays: 8 Paid Holidays (New Year’s Day, Memorial Day, Juneteenth, July 4th, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day)

Job Qualifications: 

Required: 

• Bachelor’s degree required (strong preference to be in a business, finance, or HR-related field)
• Minimum of 1 year experience in human resources or data analytics
• Proficiency with Google Workspace, including Gmail, Calendar, Docs, Sheets, Forms, and Meet 
• Experience with HRIS and other HR-related software.
• Prior experience with auditing, researching, troubleshooting, and reporting
• Strong analytical and critical thinking skills 
• Ability to communicate effectively and collaboratively, both written and verbal
• Knowledge of administrative procedures and systems such as managing files and records, designing forms, creating spreadsheets, and developing and monitoring systems and processes
• Active listening skills and ability to build rapport and professional relationships with employees
• Ability to analyze information and evaluate results   

Preferred: 

• SHRM-CP, or PHR certification
• Project Management experience 
• Strong understanding of HR best practices, policies, and procedures

Position Conditions:

• Position works remotely
• Ideal working hours occur between 9am-5pm ET
• Remaining in a stationary position, often standing or sitting for prolonged periods

Interview Process:

• Phone Screen with MPGs Recruitment & Engagement Specialist 
• Virtual Interview with MPGs Director of Human Resources & Director of Recruiting
• Final, Virtual Panel Interview with ARC’s VP of Human Resources, MPG’s Director of Human Resources & Director of Recruiting

Position Disclaimer

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties required by their supervisor. This document provides an overview of the position currently available. It is not an employment contract. MPG reserves the right to modify job responsibilities or job descriptions at any time. Employment with MPG is at-will and either party can terminate the employment relationship at any time with or without cause and with or without notice.

MPG and MPG Tutoring provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. To request assistance due to an ongoing medical condition or disability, contact our HR team by leaving a voice message at 1-646-389-6848, and someone will respond within one business day. Alternatively, email requests can be sent to AskHR@manhattanpsychologygroup.com.