HRSS Specialist- Compliance (Remote Eligible)

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

Reporting to the HR Shared Services Compliance Lead, the person in this role will support the Talent Operations Team’s objective to provide centralized, highly repeatable solutions that allow RSM to achieve business goals while balancing the needs of our employees.

The HRSS Specialist - Compliance provides operational excellence and support for onboarding, work authorizations, compliance and regulatory reporting such as affirmative action and diversity, internal/external audits, and employee data administration.

Job Responsibilities:

• Manage work authorizations for employees in US and Canada which includes:
  • Obtaining copies of valid work permits, documentation and maintaining in Workday
  • Ensuring timely completion of I-9s
  • Escalating work authorization issues to Talent Compliance Director and global immigration
• Monitor and follow up with employees on completion of I-9 tasks in Workday (for new hires and employees who reverify), give guidance to employees and assist trouble-shooting I-9s as needed
• Act as authorized representative to verify I-9 form as requested by employee
• Support proactive communications to new hires regarding I-9 tasks
• Monitor, track and follow up with new hires on outstanding onboarding tasks, including new hire code of conduct survey and compliance training, as well as acknowledgment of employment and confidentiality agreements
• Respond/resolve Service Now tickets; requests may be related to:
  • Personnel file requests
  • Supporting vetting of employees for various recognition programs
  • RFP requests
• Support completion of regulatory and ad-hoc employer reporting by compiling, analyzing and scrubbing data and preparing data files
• Review and approve employee changes in Workday related to personal information
• Support other projects and tasks as needed
• Other duties as assigned. 

Qualifications/Requirements:

• Bachelor’s Degree or previous work experience
• Minimum of 2 years HR administration experience, preferably in a Shared Services environment
• Experience using a large-scale HRIS such as Workday, PeopleSoft, Oracle, UKG
• Excellent MS Office skills, particularly Excel
• Excellent written and verbal communications 
• Strong customer service and interpersonal skills
• Uses good time management and prioritizes daily tasks
• Handles sensitive and confidential information with discretion 
• Strong attention to detail and quality

At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.

As an Affirmative Action and Equal Opportunity Employer, all applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at careers@rsmus.com.

RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.

RSM will consider for employment qualified applicants with arrest or conviction records in accordance with the requirements of applicable law, including but not limited to, the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the San Francisco Fair Chance Ordinance. For additional information regarding RSM’s background check process, including information about job duties that necessitate the use of one or more types of background checks, click here.

At RSM, an employee’s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.