HR & Payroll Approval Supervisor (Remote) - Arts and Sciences, HR Services

Scheduled Hours37.5

Position SummarySupports the school/department by providing guidance and counsel to the department and school administrators, managers, and employees. Ensures accurate entry of all employee data, appointments and completion of payroll transaction processing. Serves as a departmental troubleshooter in analyzing and resolving a myriad of HR/Payroll matters( Leave of Absence, Recruitment and hiring, Performance Management, Employee Relations, payroll approvals, Time & Labor oversight, Salary Planning entries, Workers Compensation, etc.).

Job Description

Primary Duties & Responsibilities:

• Provides broad HR Assistance.
• Assists faculty and managers in drafting of job descriptions and offer letters, review and/or approval of job openings, recruitment efforts and maintaining pay equity for similar jobs.
• Develops, implements, disseminates and performs on-boarding & departures processes for the department that ensure compliance with WU and regulatory policies.
• Assists with Records Management and HR Reporting and Analytics.
• Supports the development and implementation of departmental HR policies and procedures.
• Serves as primary work visa coordinator for all hires in the department to ensure compliance with legal and workplace regulations.
• Oversees the work of assigned staff to ensure timeliness, accuracy and compliance of data in all systems.
• Includes the review and/or approval of payroll transactions and payroll cost transfers when appropriate.
• Oversees all monthly payroll entries and review for faculty, staff, graduate students, postdocs and Fellows.
• May work with grant administrators and faculty on developing salary/fringes cost projections, setting up cost sharing, payroll sourcing and reports related to Effort for Academic Year, Summer Salary and departmental budgets.
• Handles appointments for all faculty (tenure/tenure-track and non-tenure-track), post-doctoral research associates and monthly staff, ensuring all paperwork is completed accurately and i-9 verifications are completed timely.
• Handles academic and adjunct appointments and manages changes in monthly sourcing through proactive work.
• Appoints all non-employee stipend recipients including for PhD students, graduate students and post-doctoral research scholars.
• Handles sabbatical leaves, courtesy appointments and appointments for adjunct faculty members.
• Develops resolutions for complex multi department/school appointments.
• Troubleshoots payroll errors and enforce and maintain proper procedures.
• Ensures that all follow government and WU practices and regulations, benefits requirements and that people are paid timely and appropriately.
• Calculates federal payroll cap charges.
• Resolves payroll default account problems and works with other departmental payroll staff in arranging shared sources and allocations.
• Determines complex sourcing for summer research salaries, complex salary cap calculations, calculating cost share salaries and developing salary/benefit cost projections in accordance with University, Federal , International and other requirements and regulations as they apply to compensation and grants.
• Stays current and compliant with the changes in Federal Regulations governing grant management, visas and federal, state, local and foreign payroll rules and regulations in order to advise faculty seeking foreign researchers and students.
• Works with the International Office to process work visa requests and associated employment eligibility issues.
• Gathers and prepares all foreign national paperwork and forwards to the international office and ensures existing visa holders renew in a timely manner.
• Others duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at desk or table
• Repetitive wrist, hand or finger movement (PC Typing)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Budgeting Practices, Federal Employment Laws, HR Compensation, Human Resources Best Practices, Microsoft Office, Payroll Administration, Practical Accounting

Driver's License:

A driver's license is not required for this position.

More About This JobWashington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Academic Research, Adaptability, Analytical Processes, Computer Literacy, Confidential Data Handling, Cross-Team Collaboration, Customer Service Communication, Deadline Management, Detail-Oriented, Effective Written Communication, Employment Visas, Filing Systems, Grants Accounting, Human Resources (HR), Interpersonal Communication, Multitasking, Oral Communications, Payroll Systems, Prioritization, Problem Solving, Simplifying Complex Information, Sound Judgment, Workday HCM, Working Independently

GradeG10

Salary Range$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. Apply