HR Assistant

EDMO is a thriving educational nonprofit that has been inspiring and empowering young minds since 2004. With a dedicated team of 30+ passionate full-time professionals and 400+ summer and school year staff, we have grown into a leading provider of out-of-school program providers.

Our award-winning summer camps and after-school programs have reached hundreds of thousands of children, making a significant impact in their lives. Over the years, EDMO has gained recognition for its innovative approach to STEAM (Science, Technology, Engineering, Arts, and Math) and SEL (Social and Emotional Learning) education, as well as its commitment to making learning engaging and accessible to all.

EDMO's growth trajectory has been impressive, with expansion into multiple regions and over 200 partnerships with school districts in Northern California. Our organization's commitment to quality programming and equitable access has been acknowledged through various accolades, including:

• Recipient of the 2020 NSLA Excellence in Summer Learning Award
• Voted "Best of the Bay" for 15 consecutive years
• Featured on CNN, ABC, TODAY, Common Sense Media, Wall Street Journal, NPR Forum, and more!

With a strong foundation and a clear vision for the future, EDMO continues to make a positive difference in the lives of children and communities. We envision a more connected world where all people feel confident on their journey toward self-discovery and cultivate a deep sense of responsibility.

Join our team and be part of an organization that is providing every child with the opportunity to cultivate curiosity, courage, and kindness! 

The HR Assistant will provide administrative support to the Human Resources department, helping to ensure efficient and effective HR operations. This is a great role within our HR team for someone who has a few years’ experience in the field already and ideal for someone who is detail oriented, proactive and dedicated to fostering a positive, inclusive work environment. 

Key Responsibilities:

• Administrative Support:
  • Manage HR correspondence, schedule interviews, and organize meetings.
  • Prepare and maintain employee files and documentation.
  • Assist in preparing HR reports and data for management.
  • Assists with the preparation of the performance review process.
• Recruitment and Onboarding:
  • Support with job postings and screening resumes.
  • Coordinate interview schedules and communicate with candidates.
  • Support the onboarding process by preparing new hire paperwork, processing employee eligibility, orientation materials and scheduling training sessions.
• Employee Records & HRIS Management:
  • Maintain and update employee records in the HR Information System, Paylocity.
  • Ensure data accuracy and confidentiality in accordance with organization policies and legal requirements.
  • Processing changes to employee information within Paylocity
  • Reviews, tracks, and documents compliance with mandatory and non-mandatory training. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Benefits Administration:
  • Assist with benefits enrollment and answer employee inquiries regarding benefits, policies, and procedures.
  • Support the coordination of employee benefits and HR initiatives.
• Employee Relations & Support:
  • Serve as a point of contact for employee questions regarding HR policies and procedures.
  • Support with investigation on employee concerns as needed
  • Help coordinate employee engagement and recognition programs.
  • Support efforts to maintain a positive, respectful, and inclusive work environment.
• Compliance & Confidentiality:
  • Serve as a trusted advisor and provide guidance to employees and managers on HR policies, procedures, and employment-related matters. Ensure HR policies and procedures are accurately documented, distributed, and adhered to by employees. Provide guidance and clarification to employees regarding HR policies and practices.
  • Handle sensitive information with discretion.
  • Ensure compliance with federal, state, and local employment laws and regulations, organization policies and recommended best practices.
  • Assist in maintaining updated knowledge of HR best practices.
  • Performs other related duties as assigned.

Knowledge, Skills and Abilities:

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 1-2 years of experience in an HR or administrative role.
• Strong Communication Skills: Excellent written and verbal communication to interact with employees at all levels. 
• Attention to Detail: Ability to maintain accurate employee records and handle sensitive information with confidentiality. 
• Organizational Skills: Efficiently managing multiple tasks and prioritizing workload. 
• Technical Proficiency: Familiarity with Paylocity, Airtable, Monday, Slack.
• Basic Understanding of HR Laws in CA: Awareness of employment regulations and compliance requirements
• Working understanding of human resource principles, practices and procedures.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Alignment with our SEL skills of self-awareness, problem-solving, advocacy, collaboration, and empathy.

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer. 
• This position requires the ability  to occasionally lift 25 pounds to a height of 3-4 feet

EDMO OFFERS:

Workplace Culture and Environment:

• An inclusive, supportive, and growth-oriented workplace.
• A diverse workforce fostering a collaborative, people-oriented culture.

Employee Benefits:

• New hire welcome package/gift
• Health Benefits: Medical, Dental, Vision, Life AD&D
• Paid Time Off
• Holiday Pay: 12 Federal Holidays + winter holidays (TBD closure days in December - January) - subject to specific site/school schedules.
• After one year and 1000 hours of service, 401k with matching (immediate vesting when contributions begin)
• Pretax health and dependent care flex plans
• Employee Assistance Programs (EAPs), including employee discounts on wellness and pet insurance

Professional Development:

• Learning and development opportunities

Location Requirements:

This is a remote position; however, candidates with a strong, demonstrated background in California state employment laws are preferred. 

COMPENSATION:

This is a full time, regular non-exempt position. The pay is a range of $32 - $37 hourly and will be commensurate with experience and location. 

EDMO is an equal opportunity employer that is committed to diversity, equity inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. EDMO makes hiring decisions based solely on qualifications, merit, business needs at the time, and organizational value fit.