Home Based Executive Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

The DCX Client Services Home-Based Executive Assistant will be the key player in supporting the executives' day-to-day by providing executive-level administrative support and ensuring smooth operations within the organization. With a focus on multitasking and attention to detail, you will have the opportunity to work on a variety of projects and be a key member of our client's team. If you are adaptable, smart, proactive, and flexible, then this role is for you! 

REQUIRED CORE COMPETENCIES 

• Outstanding organizational and time management skills 

• Excellent attention to detail and accuracy 

• Strong interpersonal skills and ability to communicate effectively 

• A proactive approach to problem-solving with strong decision-making skills 

• Ability to maintain confidentiality of information related to the company and its employees 

WHAT YOU WILL DO 

Travel Coordination

• Provide flight options based on required dates and locations

• Book flights after confirmation of the selected route

• Arrange all travel logistics, including car rentals and hotel accommodations

• Create detailed itineraries and integrate all information into the calendar

• Liaise with airlines when schedule changes or issues arise

Calendar Management

• Schedule meetings with internal and external stakeholders, coordinating availability across parties 2.

• Offer multiple scheduling options for external engagements 3.

• Manage rescheduling as needed 4.

• Organize personal appointments for key executives (Dudes, CEO) and their families as requested, including medical appointments, haircuts, etc.

Expense Management

• Complete and submit monthly expense reports for senior executives

• Categorize expenses daily, ensuring alignment with calendar activities

  Catering Coordination

• Place orders through EZ Cater or other services for all on-site meetings.

Special Occasion Planning

• Arrange restaurant reservations and flower delivery for wedding anniversaries Coordinate or remind executives to secure a babysitter

CRM Management

• Ensure accurate CRM entries for key contacts, including.

• Athletes, video guests, and their representatives

• Advertisers

• Investors

• Board members

• Employees

• Oversee hospitality and gifting, including:

• Sending birthday gifts to VIPs and their families

• Organizing annual holiday card distribution

Project Management Support

• Attend meetings and send follow-up action items to participants

• Track outstanding tasks and prompt completion as necessary

Onboarding Assistance

• Support onboarding for new employees

Event Planning and Execution

• Manage logistics for Annual General Meeting, Christmas Party, and other events, including:

• Contract organization and document management

• Budget tracking and reconciliation

• Ordering and tracking of event gifts

• Handling registrations, guest follow-up, and dietary requirements

Office Supply and Vendor Management

• Maintain an organized process for supply orders:

• Track order frequency, costs, and preferred vendors

• Manage food and beverage orders from Sam’s Club, Costco, etc.

• Oversee office supply replenishment from Sam’s Club, Office Depot, etc.

• Track team apparel sizes and arrange annual orders

• Order miscellaneous items, such as printer ink, as needed

WHAT WE LOOK FOR 

• Education: Bachelor's degree in Business Administration, Communications, or a related field.  

• Experience: 1-3 years of proven experience as an Executive Assistant, Executive Assistant for a C-Suite level report, or other relevant administrative support experience. 

• Language Proficiency: Strong verbal, written, and English communication skills. 

• Working schedule: Ability to work overnight/graveyard shifts in Philippine time or within US operating hours.  

• Technical Skills: Proficient with Microsoft Office Suite or equivalent software, with the ability to learn new or updated software. 

• Industry Specific Software/Knowledge:   

• Exposure to project management tools. 

• Someone who is highly organized, proactive, and detail-oriented 

• Ability to function well in a high-paced and, at times, stressful environment. 

• Ability to organize a daily workload by priorities. 

WHAT WE OFFER 

• Salary Range: Php 35,000- Php 45,000  

• Job Type: Full-time 

• Work Shift: 8:00 AM - 5:00 PM CST (USA) 

• Workdays: Monday through Friday (USA) 

• Benefits of working with us:  

• Industry-leading salary packages  

• Permanent work-from-home setup  

• Company equipment provided   

• Internet stipends upon regularization  

• HMO Coverage    

• PTO credits and service incentive leaves  

• Major spring and winter company live events  

• Monthly employee appreciation virtual events  

• Company-provided career skills training courses  

• A company culture focused on your personal and professional growth 

WHO WE ARE 

DCX stands out as a leading BPO (Business Process Outsourcing) company that takes pride in assisting growth-focused small and medium-sized businesses across the United States to discover the perfect global talent to enhance their teams.  

At DCX, our core beliefs center around fostering growth and making hiring easy. We are dedicated to helping business owners, executives, and industry leaders, primarily within the promotional products industry, in their search for superstar team members.  

If you are on the lookout for a company that values growth and places a strong emphasis on its people-centered culture, then DCX is the place for you. As we say around here, LET'S GROW! 

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!