Home Based Billing Coordinator

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Number of Opening: 1
 

As a DCX Client Services Home Based Billing Coordinator you will oversee invoice processing and payment. You will be responsible for managing vendor relations, keeping an up-to-date vendor database, and relevant AP reporting. Day to day you will be making significant contributions to our partner’s operations and get the opportunity to enlarge your scope and shape your career.  

REQUIRED CORE COMPETENCIES 

• Strong organizational and time management skills 

• Excellent attention to detail and accuracy 

• Strong interpersonal skills and ability to communicate effectively 

• Excellent problem-solving and analytical skills 

• Excellent knowledge of accounting regulations and procedures 

WHAT YOU WILL DO 

• Monthly Invoicing Management: Prepare and submit expected monthly invoices in commonsku each month, ensuring accuracy in alignment with client billing SOPs.

• Program Product Invoicing: Generate and process invoices for strategic programs’ inventory orders in commonsku.

• Reconcilliation Reports: Generate monthly reconciliation reports for the programs showing store sales, amount collected, amount held on account for reinvestment, amount collected for sales tax, amount collected for shipping, inventory orders occurring for the month.

• Deposit Invoicing: Prepare and issue deposit invoices as needed.

• Accounts Receivable Coordination: Communicate with the Accounts Receivable team to ensure collected funds (from Stripe online store payments and client payments) are applied correctly using detailed reports.

• E-commerce Platform Reporting: Pull reports from e-commerce platforms (commonsku, Brightstores, OMG, Liftoff, Single Serve Merch, and Shopify) to assist in billing-related duties.

• Supplier Bill Reconciliation: Review received supplier invoices, compare them to internal reports, and notify the Programs Department of any discrepancies.

• Financial Accuracy & Compliance: Ensure all billing practices follow internal and client guidelines, flagging any potential concerns.

• Cross-Department Collaboration: Work closely with the Programs, Accounting, and Client Services teams to support program billing-related inquiries and process improvements.

• Additional Billing Support: Assist with other billing-related duties as required within the Programs Department.

WHAT WE LOOK FOR 

• Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.  

• Experience: Experience in billing, invoicing, accounts receivable, or financial administration (experience in a branded merchandise or e-commerce environment is a plus).

• Language Proficiency: Strong verbal, written, and English communication skills. 

• Working schedule: Ability to work overnight/graveyard shifts in Philippine time or within US operating hours.  

• Technical Skills: Proficiency in most Microsoft …