Grants Manager

IEM is looking to bring on a Full Time Grants Manager who will be responsible for managing federally funded projects to ensure compliance and meeting established deliverables, inclusive of oversight and monitoring of subrecipients. 

Primary Location:

• Hybrid work schedule: remote and in-office, based on business needs (1-5 days per week).
• Preference will be given to candidates who reside in California. 
• Candidates may reside outside of the state of California but must be able to travel to CA when needed at a program office location.

Travel Requirements:

• This position may require travel to complete work assignments or attend meetings.

Essential Functions:

• Demonstrate strong organizational and administrative competencies, including providing training and technical assistance, exceptional record keeping, scheduling and task tracking abilities, excellent communication skills and commitment to teamwork and excellence in responsibilities.
• Work with team lead to create and manage project budgets.
• Facilitate regular meetings with subrecipients and stakeholders to ensure proper project management and spend of all available funding.
• Provide training, technical and administrative guidance to subrecipients on work requirements, executing applicable regulations and subrecipient award terms and conditions.
• Prepare and/or review information and reports for internal and external stakeholders.
• Maintain a working knowledge of all policies and procedures across the grant life cycle and provide support/recommendations for improvements when needed.
• Oversee approval of funding agreements to ensure documentation and reporting requirements and timelines are met.
• Conduct reviews for all subrecipient requests for reimbursement, including subrecipient procurement action reviews, invoices and supportive documentation, to ensure compliance with contract terms. 
• Perform quality control reviews of subrecipient program documents including policies and procedures and closeout information to assure quality and program compliance.
• Review and monitor subrecipient project schedules to ensure timely progress and supervises program closeout.
• When necessary, engage support teams to assist with subrecipient training and reviews such as engineering, environmental, marketing, accounting, and construction management. 
• Conduct, review and update subrecipient risk assessments.
• Monitor subrecipient compliance with federal regulations and subrecipient agreements through site visits, desk reviews, and audits using program-developed tools and processes.  Recommend corrective actions when necessary.
• Perform other duties as assigned.

Minimum Qualifications:

• An associate and/or bachelor’s degree from an accredited college or university in in project management, accounting, finance, management, business or public administration, legal or closely related field.   
• Three (3) years of experience with grants management and demonstrated experience ensuring compliance with local, state, and federal rules and regulations. 
• Substitution: A master’s degree from an accredited institution in a qualifying field may substitute for one (1) year of the required experience.
• An equivalent combination of education, experience, and training that demonstrates the required knowledge, skills, and abilities necessary to effectively perform the duties and functions of this position may be considered.

Preferred Qualifications:

• Knowledge of federally funded grant programs such as CDBG/CDBG-DR, FEMA HMGP, Treasury ARPA, and CARES Act grants.
• Knowledge of California programs related to Housing, Infrastructure/Public Facilities, and Migrant Workers.
• Knowledge of labor compliance requirements – including Section 3, Davis-Bacon, and Certified Payroll.
• Knowledge of the Uniform Relocation Act and associated activities for housing program delivery. 
• Experience using DRGR.

Benefits and more:

• Starting salary based on experience and location: $105,000 - $115,000
• 10 paid Holidays
• Vacation Pay
• Sick Pay
• 401 (K) plan with matching
• Company paid STD and LTD

Additional Location and Travel Information:

• Internet Requirements: All remote work environments require the ability to maintain minimum Internet speeds of 25 Mbps upload and 3 Mbps download, as well as a ping rate of 100 ms or less during working hours, regardless of the type and number of devices using your Internet connection. You must also have account privileges and access to your Internet service provider account during working hours for the purposes of maintaining the Internet connection, if needed.

Equal Employment Opportunity. All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual’s race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.

Reasonable Accommodation. IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email IEMhumanresources@iem.com with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.