Grants Coordinator B (Abramson Cancer Center - ACC)

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The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Grants Coordinator B (Abramson Cancer Center - ACC)

Job Profile Title

Grants Coordinator B

Job Description Summary

The University of Pennsylvania’s Abramson Cancer Center (ACC) seeks a full-time Grants Coordinator B (“Coordinator”) to support the ACC Senior Finance Manager (“Manager”) by providing financial administrative support from research study initiation (e.g., industry-sponsored, investigator-sponsored, and cooperative group studies) through closure.

Job Description

Specific responsibilities include (but are not limited to):

• Review study protocols and grants and work with the Billing Compliance Office to ensure appropriate designation of procedures (i.e., research or third-party payer) and assist with inquiries as required. This may include developing budget proposals for investigator-initiated studies.
• Develop initial study budgets as well as any amendments (i.e., create spreadsheets, obtain costs, and facilitate budget review by the Budget Administrator) and assist with negotiations as required. This includes sending notification messages and emails (on behalf of the Business Office) to internal and external stakeholders, updating them about the status of budgets and amendments.
• Work with Legal Affairs to finalize the budget and contract. Process initial budgets and amendments (from a financial aspect) through the Office of Clinical Research (in the Perelman School of Medicine) in a timely manner.
• Associate study milestones to study budget calendars, and work with the Finance Office to invoice sponsors, develop financial reports, identify inappropriate billings, and follow any unpaid invoices.
• Provide quality management by periodically reviewing ongoing research studies to ensure all potential costs are delineated in the budget. This includes performing a crosswalk analysis of UPHS costs and study budgets.   
• Provide pre- and post-award grants management support including payroll, non-payroll, and effort reporting. Act as the point-of-contact for faculty/staff and ensure compliance with federal and non-federal guidelines.
• Assist the Manager with ad hoc tasks and projects as assigned, which may include preparing regulatory documentation, providing pre- and post-award support to faculty/staff, training faculty/staff on best practices as it relates to study costs and financial management of research studies, and providing coverage for other Business Office staff.
• Additional duties as reasonably assigned.

QUALIFICATIONS: Bachelor

Bachelor’s degree with 2-4 years’ of experience in clinical or research finance in an academic health center, commercial company, or contract research organization or equivalent combination of education and experience required. Knowledge of and demonstrated competency with information systems (i.e., word processing, spreadsheets, etc.) and compliance related to the management of federal and non-federal sponsored research. The ideal candidate will have direct experience with study cost budgets, CPT terminology, and protocol development. Training in web-based applications that support University-wide financial functions (e.g., BEN Financials, Penn ERA, etc.) preferred. Strong verbal and written communication skills required.

Work outside of regular business hours may occur. This position is contingent upon continued funding.

Job Location - City, State

Philadelphia, Pennsylvania

Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School

Perelman School of Medicine

Pay Range

$43,919.00 - $54,407.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay 

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