Grants Assistant (Remote) - Neurosurgery
Remote - Missouri
Primary Duties & Responsibilities:
Proposal/Grant Management
- Reviews and interprets grant guidelines from NIH and other varying foundations/agencies.
- Formulates grant & study budgets according to established norms, enters documents, secures approvals, & establishes multidisciplinary research project control.
- Prepares internal approval documents for proposals (PC form) and obtains signatures.
- Works with Principal Investigator in compiling and submitting the entire grant according to established agency/university guidelines. Uploads and reviews all agency forms for submission. Enters grant budgeting documents online.
- Tracks and maintains online database of grants submitted, awarded, rejected, etc.
- Sends advance reminders to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
- Assists PIs with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals and other support).
- Updates grants lists monthly or when new fund numbers are received.
- Organizes and maintains electronic and hard copy grant files.
Research Compliance
- Ensures all compliance documents are in order at time of award (IRB, IACUC, etc.).
- Assists PIs in preparation of annual progress reports as needed.
May assist with Post-award activities.
- Entering and tracking in online database of grants submitted, awarded, rejected, etc.
- Approves purchasing documents.
Assists senior leadership with special projects as requested.
Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment.
Physical Effort
- Typically sitting at desk or table.
- Repetitive wrist, hand or finger movement (PC Typing).
Equipment
- Office equipment.
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications:
Work Experience:
Skills:
Driver's License:
Preferred Qualifications
- Knowledge of Workday, Microsoft Office, PC, RMS (Research Management System), SUBS, and agency guidelines.
- Experience in grants administration.
- Grant/sponsored accounting/bookkeeping experience with knowledge of accounting and/or financial and accounting concepts and practices.
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
Work Experience:
Skills:
Accounting, Accounting Processes, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Deadline Management, Grant Administration, Interpersonal Communication, Maintaining Composure, Microsoft Excel, Microsoft Office, Microsoft Word, Oral Communications, Workday, Written CommunicationGradeG08-HSalary Range$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ.
AccommodationIf you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits StatementPersonal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. ApplyJob Profile
Remote
Benefits/Perks10 recognized holidays Caregiver leave Competitive health insurance Competitive health insurance packages Forgivable home loan Forgivable home loan of up to $12,500 Free Metro transit U-Pass Health insurance Health insurance packages Metro transit U-Pass Retirement savings plan Sick time Special projects Up to 22 days of vacation Wellness challenges
Tasks- Assist with reports
- Ensure compliance
- Manage grant proposals
- Other duties as assigned
- Performs other duties
- Prepare budgets
- Track submissions
Accounting Adobe Acrobat Analytical Analytical thinking Bookkeeping Budgeting Communication Compliance Deadline management Education Excel Grant management Grants Management Insurance Interpersonal Interpersonal Communication Microsoft Excel Microsoft Office Microsoft Word Office Equipment Oral communications Payroll Proposal Preparation Purchasing Research Research Compliance RMS Supervision Word Workday Written communication
Experience0 years
EducationAccounting Bachelor's degree Communications Education
TimezonesAmerica/Anchorage America/Chicago America/Denver America/Los_Angeles America/New_York Pacific/Honolulu UTC-10 UTC-5 UTC-6 UTC-7 UTC-8 UTC-9