Grants And Contracts Manager

This position is partially grant funded

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Be You.

The Finance Department at the Duke Human Vaccine Institute is looking for a Grants and Contracts Manager to join our team!

Minimum Requirements:

• Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
• Successful completion of the Research Administration Academy (RAA) and Advanced Grants Management is required. Employees hired into this classification without the expected credentials will work closely with their manager to schedule and successfully complete all training (12 months to complete RAA and an additional 6 months to complete AGM). Successful completion of all expected training will be an annual performance goal until complete.
• Upon completion of expected training, the employee must maintain the Research Administration Academy (RAA) certification and Advanced Grants Management (AGM) certification by completing continuing education requirements.

Preferred Qualifications:

• Research or grants education and/or certification.
• Certified Research Administrator.

Other Important Information:

• This position is 100% remote.
• This position is partially grant funded.

Be Bold.

Position Description:

• Manages and conducts post-award financial and research administration activities of the DHVI federal-sponsored grants, contracts, and cooperative agreements. May also be responsible for managing grant portfolios and other awards, as assigned.  The primary focus of this position will be managing mostly large contract-funded projects. Performs a lead role in managing and coordinating large projects, grants, agreements, and sub-awards within the DHVI as well as those that span across multiple disciplines, faculty, and other Departments. 
• Manages all post-award activities for a grant, contract, and cooperative agreement portfolio. Activities include preparation of all necessary documents, including but not limited to subcontract agreements, budgets, re-budgets, monthly invoices, cost accounting standards (CAS), reporting and delivery requirements, etc., to ensure institutional and sponsor compliance and budgetary appropriateness.
• Participate in internal or external audits by providing information and documentation as requested. Provides relevant information regarding background and/or processes that will be useful in the conduct of an audit. 
• Interfaces regularly with Principal Investigators, laboratory managers and other researchers as well as other financial management staff.  Maintain liaison with financial administrators and managers in Departments external to DHVI. Maintain liaison with the Office of Research Administration (ORA) and the Post Award Financial Management (PAFM) office regarding budgets, re-budget requests and other post-award activities. Serve as primary point of contact with these offices on all post-award matters regarding sponsor and institutional policy interpretation. Maintains constant communication channels with constituents to report and address any grant or contract-related administrative or compliance issue in a timely manner.
• Performs day-to-day grants management for assigned Principal Investigators and grant and contract portfolios including, but not limited to purchase approvals, reconciliation of charges, analyses of financial statements, monthly reporting, and effort monitoring. Reconcile monthly budget reports, implement adjustments, and inform PI and/or Project Manager of any necessary corrections or adjustments. Responsible for the preparation of any and all documents required for execution of actions.
• Plans, coordinates, and prepares financial analyses and reports for the Administrative Director of the DHVI Finance Office and the Team Leads. Provides input to the development, implementation, modification, and management of Standard Operating Procedures (SOPs), as requested and/or appropriate.

Choose Duke.

Join our award-winning team and be part of an inclusive culture that values excellence, innovation, and discovery. Duke University is consistently ranked among the top universities worldwide and is renowned for its cutting-edge research across disciplines. Beyond the engaging work, you'll also benefit from Duke's competitive benefits package, including health insurance plans, generous paid time off, retirement programs with employer contributions, tuition assistance for employees and their children, and more.

Screening of Applications: Screening continues until the position is filled. For best consideration, apply by April 1, 2025.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $66,404.00 to USD $114,002.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate 's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at https://hr.duke.edu/benefits/

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.