Grant Specialist II (Remote/Post-Award) - Arts & Sciences

Scheduled Hours37.5

Position SummaryResponsible for moderately complex post-award grant administration and/or broader scope and minimal supervision/oversight.

Job Description

Primary Duties & Responsibilities:

• Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.

• Works with PIs to provide fund management and make any necessary budgetary changes.

• Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.

• May approve purchasing documents and provide guidance to purchasing staff on appropriate expenditures according to specific grant policies.

• Obtains signatures and forwards grant financial status reports to PI and senior leadership.

• Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions and ensure that funds are carried forward as appropriate.

• Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.

• Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.

• Tracks and maintains online database of grants submitted, awarded, rejected, etc.

• Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.

• Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.

• Oversees and coordinates the proper transfer of PI grant files into WashU and to new institutions or new departments.

• Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.

• Creates, addresses and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase and budget reallocation requests).

• Updates grants lists monthly or when new fund numbers are received.

• Organizes and maintains electronic and hard copy grant files.

• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepare and review all agency forms for submission. Enter grant budgeting documents online, as needed.

• May identify and collect potential grant applications/instructions for PIs.

• May coordinate the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information and human/animal protocol approvals, other support).

• Attends training sessions/seminars related to position.

• Assists senior leadership with special projects as requested.

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