Grant Specialist II (Remote/Post-Award) - Arts & Sciences
Remote - Missouri
Scheduled Hours
37.5Position Summary
Responsible for moderately complex post-award grant administration and/or broader scope and minimal supervision/oversight.Job Description
Primary Duties and Responsibilities
- Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
- Works with PIs to provide fund management and make any necessary budgetary changes.
- Prepares monthly financial reports on all research accounts and distributes/discusses with PIs and senior leadership.
- May approve purchasing documents and provide guidance to purchasing staff on appropriate expenditures according to specific grant policies.
- Obtains signatures and forwards grant financial status reports to PI and senior leadership.
- Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepares any necessary project advances and no-cost extensions and ensures that funds are carried forward as appropriate.
- Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
- Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
- Tracks and maintains an online database of grants submitted, awarded, rejected, etc.
- Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
- Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
- Oversees and coordinates the proper transfer of PI grant files into WashU and to new institutions or new departments.
- Responsible for the closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
- Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e., inquiries, carry forward requests, change in effort requests, no-cost extensions, equipment purchase, and budget reallocation requests).
- Updates grant lists monthly or when new fund numbers are received.
- Organizes and maintains electronic and hard copy grant files.
- Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with the Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepare and review all agency forms for submission. Enter grant budgeting documents online, as needed.
- May identify and collect potential grant applications/instructions for PIs.
- May coordinate the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
- Attends training sessions/seminars related to the position.
- Assists senior leadership with …
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10 recognized holidays Caregiver leave Competitive health insurance packages Forgivable home loan Forgivable home loan of up to $12,500 Free Metro transit U-Pass Health insurance Health insurance packages Retirement savings plan Sick time Up to 22 days of vacation
Tasks- Ensure regulatory compliance
- Ensure timely implementation of contracts and subcontracts
- Enter grant budgeting documents
- Other duties as assigned
- Performs other duties
- Prepare financial reports
- Provide fund management
Accounting Accounting procedures Adobe Acrobat Analytic Budgeting Budget management Communication Compliance Contract management Data Collection Excel Financial reporting Interpersonal Interpersonal Communication Microsoft Office Project Management Purchasing Regulatory Compliance Supervision Word Workday
Experience4 years
EducationAccounting Bachelor's degree Education
TimezonesAmerica/Anchorage America/Chicago America/Denver America/Los_Angeles America/New_York Pacific/Honolulu UTC-10 UTC-5 UTC-6 UTC-7 UTC-8 UTC-9