Grant Specialist II (Remote/Post-Award) - Arts & Sciences

Scheduled Hours

37.5

Position Summary

Responsible for moderately complex post-award grant administration and/or broader scope and minimal supervision/oversight.

Job Description

Primary Duties and Responsibilities

• Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Prepares monthly financial reports on all research accounts and distributes/discusses with PIs and senior leadership.
• May approve purchasing documents and provide guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Obtains signatures and forwards grant financial status reports to PI and senior leadership.
• Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepares any necessary project advances and no-cost extensions and ensures that funds are carried forward as appropriate.
• Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
• Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
• Tracks and maintains an online database of grants submitted, awarded, rejected, etc.
• Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
• Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
• Oversees and coordinates the proper transfer of PI grant files into WashU and to new institutions or new departments.
• Responsible for the closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
• Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e., inquiries, carry forward requests, change in effort requests, no-cost extensions, equipment purchase, and budget reallocation requests).
• Updates grant lists monthly or when new fund numbers are received.
• Organizes and maintains electronic and hard copy grant files.
• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with the Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepare and review all agency forms for submission. Enter grant budgeting documents online, as needed.
• May identify and collect potential grant applications/instructions for PIs.
• May coordinate the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
• Attends training sessions/seminars related to the position.
• Assists senior leadership with …