Grant Specialist I (Remote/Post Award) - Arts & Sciences

Scheduled Hours

Position Summary

Job Description

Primary Duties and Responsibilities

• Monitors grant accounts and process budget adjustments and other financial transactions as needed.
• Prepares monthly financial reports on all research accounts or sourcing adjustment reconciliation.
• May approve purchasing documents and provide guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Updates grant lists monthly or when new fund numbers are received.
• Obtains signatures and forwards grant financial status reports to the Principal Investigator and senior leadership.
• Organizes and maintains electronic and hard copy grant files.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Works closely with the grants office to ensure that all funds are set up in a timely manner; prepares any necessary project advances and no-cost extensions; and ensures that funds are carried forward as appropriate.
• Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
• Troubleshoot errors of moderate complexity in grant profile setups.
• Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
• Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
• Coordinates transfer of PI grant files into Wash U and to new institutions or new departments.
• Responsible for the closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
• Creates, addresses, and processes correspondence of low to moderate complexity with granting agencies (i.e., inquiries, carry forward requests, change-in effort requests, no-cost extensions, equipment purchases, and budget reallocation requests).
• May work with the Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepare and review all agency forms for submission. Enter grant budgeting documents online.
• May assist PI with obtaining potential grant applications/ instructions.
• May coordinate the necessary support with internal and external requests for grant-related information (i.e., current biosketches, trainee information, human/animal protocol approvals, and other support).
• Attends training sessions/seminars related to the position.
• Assists senior leadership with special projects as requested.
• Performs other duties as assigned.

Preferred Qualifications

• Experience in grants administration. ​
• Knowledge of Workday, Adobe Acrobat, Microsoft Office, InfoEd RMS, SUBSystem, agency guidelines, etc.​
• Microsoft Office including Word and Excel, PC.
• Working knowledge of standard accounting procedures and ability …