Grant Manager

As an organization whose mission is to translate science into global public health impact, working on vaccines and therapeutics, IAVI has a vaccine policy which states that subject to applicable law, we require all U.S. and Puerto Rico based employees to be vaccinated for COVID-19, unless they have an approved medical or religious exemption or accommodation. We are committed to supporting our employees during this process as we work to ensure a safe and healthy work environment. 

Position Description

Job Title:             Grant Manager
Location:            New York, NY preferred or US – Remote can be considered
Reports to:         Associate Director, Grants Management

Position Summary:

Join IAVI and help us translate science into global health solutions!

IAVI is seeking an ambitious Grant Manager, who will provide support to the Executive Director, GC&C.  The Grant Manager helps manage donor funded grant and contract budgets, contributes to the internal monitoring of expenses charged to IAVI’s current grants and contracts, and supports the preparation of external financial reports for our funders, and development of budgets for funder proposals.  The Grant Manager is versed in designing, building, and testing dynamic financial models to execute these tasks.  

Key Responsibilities:

• Assist the Executive Director, GC&C in the preparation of budget-related materials and supporting documents required for submission with grant proposals, funding renewals, financial reports, grant extension requests, work plans, reports, etc.
• Independently lead the management and submission of the financial component of proposal requests, which includes the following responsibilities:
  •  Prepare proposal budget models.
  •  Complete application forms.
  •  Review solicitation requirements and summarize for presentation.
  •  Prepare and maintain internal tracking checklists and timeline documents.
• Manage the administration of awarded grants and contracts based on established portfolio, including the following responsibilities:
  •  Maintain and update existing Excel models which serve as the basis for internal grant budgeting and actual cost tracking.
  •  Utilize existing methodologies to regularly monitor spend against grants to ensure annual targets are met and ensure alignment with organizational forecast.
  •  Prepare slides and help present various analyses / grant spend status to IAVI program staff.
  •  Maintain IAVI’s Grants Management Database.
  •  Ensure compliance with funder regulations and requirements, including reporting protocols, various funder reporting templates, funder approval policies and procedures, and award close-out procedures.
  •  Make reparation and finalization of all financial funder deliverables.
• Lead the review and approval of expenses prior to their entry into the financial management system coordinating with other members of the grant management team.
• Support the development of organizational-standardized processes and tools to be used for financial grant management.
•  Assist the Executive Director, GC&C in ad hoc financial analyses as required.

Education and Work Experience:

• Bachelor’s Degree is required; advanced degree is desirable.
• Minimum 5 years’ work experience in finance/management roles is required.
• Minimum 3 years’ experience in administering grants and contracts is required.
• Experience with both pre- and post-award grants management is preferred.
• Experience with grants funded by NIH, BARDA, DTRA USAID and other government agencies, as well as Bill & Melinda gates Foundation is highly desirable.

Qualifications and Skills:

• Expert proficiency in Excel with knowledge of pivot tables, macros and complex formulas is required.
• Communication skills, including written and oral communication is required.
• Organizational and time management skills is required.
• Ability to perform well in a complex work environment and address numerous simultaneous requests effectively.
• Ability to deliver high-quality, accurate work within tight deadlines.
• Ability to work independently as well as function as a team player.

Organizational Overview: 

IAVI is a nonprofit scientific research organization dedicated to addressing urgent, unmet global health challenges including HIV and tuberculosis. Our mission is to translate scientific discoveries into affordable, globally accessible public health solutions. Through scientific and clinical research in Africa, India, Europe, and the U.S., IAVI is pioneering the development of biomedical innovations designed for broad global access. We develop vaccines and antibodies in and for the developing world and seek to accelerate their introduction in low-income countries. IAVI programs and partnerships are grounded in the regions of the world where the disease burden is the greatest, and our approach emphasizes sustainability. Our network of clinical research center partners in Africa and India helps strengthen in-country research capacity and supports the training and education of the next generation of scientists. The global impact of our science includes fundamental contributions to understanding the biology of HIV infection, which IAVI and others are applying toward advancing vaccine science and immunology. IAVI accelerates scientific discovery and development by fostering unique collaborations among academia, industry, local communities, governments, and funders to explore new and better ways to address public health threats that disproportionately affect people living in poverty. Our global reach, including a clinical research network in five countries in sub-Saharan Africa and in India, has allowed us to make fundamental contributions to understanding the epidemiology, transmission, virology, and immunology of HIV. This work played a key role in facilitating the design of promising HIV vaccine candidates, as well as the discovery of broadly neutralizing antibodies that are now being advanced as promising approaches for HIV prevention. Our integrated capabilities in vaccine and antibody discovery, development, and clinical research take advantage of bio-pharmaceutical industry expertise to accelerate the development and testing of prevention methods for HIV and other diseases. Through the Product Development Center, we support external researchers with technical and scientific expertise to accelerate the development of their own products.  

IAVI CORE VALUES: 

• Dedication to the Mission: We are committed to the translation of scientific discoveries into affordable, globally accessible public health solutions
• Innovative Evolution: We are committed to solving complex problems in creative and innovative ways, learning from our mistakes and successes and never giving up 
• Integrity: We are committed to meeting the highest ethical and professional standards in everything we do and to taking responsibility for our actions to earn respect 
• Collaboration: We are committed to embracing diversity, the power of global teamwork and the belief that by working as one we can make a difference

Disclaimer: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship. IAVI is an equal opportunity employer and applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.  

IAVI IS AN EQUAL OPPORTUNITY EMPLOYER actively committed to fostering a diverse and inclusive global organization. IAVI believes that diversity and inclusion among our teammates is critical, and we seek to recruit, develop and retain the most talented people from a representative candidate pool. At IAVI, we celebrate the spectrum of colleagues’ experiences and believe that dedication to our mission above all is essential to our success as a scientific global non-profit. IAVI upholds these principles through IAVI’s Global Diversity and Inclusion Committee.  

IAVI has zero tolerance for discrimination or harassment on the basis of race, color, ethnicity, caste, national origin, home language, ancestry, religion, marital or civil partnership status, age, physical or mental disability, HIV status and any other medical condition, genetic information, pregnancy, sexual orientation, gender identity or expression, and veteran status, in addition to any other status protected under the law in any of our locations worldwide. 

Compensation and Benefits Information for US-Based Candidates:   

The annual base salary for this position is targeted at $80,000.00 - 90,000.00  

Please note, there may be some variation based on experience level. In addition, this position offers competitive benefits such as annual bonus, generous retirement savings plan, three health insurance plans to choose from, and other benefits.