Grant Analyst

Job Description:

Grant Analyst

Key Responsibilities  

Revenue Management

• Support development of budgets for new funding proposals; manage all budget revisions, serve as first accounting reviewer of funding proposal budgets, manage the budget approval process when further accounting approval is needed
• Provide instruction, guidance, and resources to program and development teams during the proposal process to ensure compliance with funder guidelines and regulations as well as RMI’s organizational policies and procedures
• Conduct regular internal monitoring of grant and contract activity and work in partnership with development, programs, and project management staff to troubleshoot and resolve any issues as necessary, including amendments and no-cost extensions, budget revisions, spend down questions, and other compliance activities
• Maintain effective recordkeeping and documentation for each funding source to be used for tracking and reporting purposes; create funding sources, update correct balances for funding source rules, and ensure funding sources are linked correctly with projects in Workday
• Review monthly budget to actuals reports and produce analysis to inform development and program staff regarding the pace of spending; identify issues of over or underspending; ensure direct expenses are properly coded to funding source
• Work with program, development, and operations staff on grant and contract close-out; prepare timely and accurate external financial reports that comply with all funder regulations
• Meet monthly with Program Operations Leads (and ad hoc as needed) to monitor grant and contract expenditures, identify unfunded expenditures allocable to funding sources, track variances between actuals and budget; and determine action needed
• Collect and communicate reclassification information to accounting team   
• Schedule and lead kickoff meetings with the program team to review grant and contract obligations, terms, project set-up, and reporting requirements.
• Maintain records and accounting details within Workday and Salesforce

 Other/Miscellaneous

• Assist RMI staff with any additional funding requests or inquiries
• Assist with the creation and implementation of process, policy, and procedural changes to improve efficiency and internal controls 
• Continuously improve funding processes and procedures to improve and streamline workflows
• Assist with developing restricted contribution and grant and contract training materials and delivering internal revenue management training sessions 
• Participate and assist in preparation and execution of reviews, audits, and evaluations.   
• Serve as back-up within team as needed
• Additional responsibilities, as required

This position requires a cover letter. Only applicants who submit a cover letter will be considered for the role. Cover letters should be submitted along with resumes when applying.

Minimum Qualifications  

• Bachelor's degree, required  
• Minimum of 3 years of work experience with grant and contract management
• Possess quantitative skills and experience in the preparation of budgets
• Ability to work both independently and as part of a team
• Exceptional organizational skills and demonstrated ability to multitask in a dynamic, fast-paced environment 
• Positive, collaborative, and flexible with changing deadlines and workloads 
• Excellent written and verbal communication skills
• Outstanding interpersonal skills and rapport building 
• Proficiency in Microsoft Office, especially Excel   

Additional Qualifications   

• Experience working with complex budgets and funders
• Working knowledge of nonprofit business operations and grant and contract funding mechanisms
• Workday and Salesforce experience preferred

Location    

We are a remote-ready company with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado, and Basalt, Colorado. This role can be located from anywhere in the continental United States.  

We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies.  

We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences. Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). Some roles may require more travel, which will be discussed during the hiring process. 

Benefits 

We offer a comprehensive benefits package including: 

• Medical, Dental, Vision Insurance   

• 403b Retirement Options (5% match, with no vesting schedule)  

• Life, AD&D, Short Term and Long-Term Disability   

• Commuter and Wellness Benefits 

• Professional and personal development (including LinkedIn Learning access)   

• Generous paid time off 

• Parental leave 

• Casual work environment   

Compensation 

RMI compensates based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data. The salary range for this position is $65,167-$92,814.  

Diversity

We strive for a level of diversity that reflects the communities we serve. Achieving this—regardless of ability, race, ethnicity, ancestry, age, gender, sexual orientation, religion, veteran status, socioeconomic class, educational attainment or other social identities—is critical to the success of each RMI-er and collectively as an organization. This ensures that we:     

• Have the different array of thinking that comes from diverse backgrounds and cultures, enabling us to solve some of the world’s greatest challenges    

• Strive for a culture of inclusion and belonging by treating others with dignity, respect and appreciation enabling them to feel welcomed, supported and valued 

• Effectively connect, communicate, and build long-lasting relationships with decision makers, stakeholders and constituents within diverse communities   

Rocky Mountain Institute is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.     

RMI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

RMI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.