Grant Administrator II

Job Title

Grant Administrator II

Agency

Texas A&M University - Corpus Christi

Department

Research and Innovation

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

 

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PURPOSE

This position oversees the management of sponsored projects and performs a wide range of technical accounting analysis and reporting within assigned areas of TAMU-CC sponsored research administration. This candidate will serve as a mentor to fellow research administrators. Promotes customer satisfaction by assisting project administrators and TAMU-CC management in the resolution of problems and complex issues. Participates in coordination meetings with Office of Sponsored Research Administration (OSRA) staff members to identify and correct weaknesses and implement improvements. Promotes excellent communication between all internal and external customers. This is a Remote or Hybrid eligible position. Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment.

RESPSONSIBILITIES

Sponsored Projects Accounting: 60%

• Demonstrates knowledge of sponsored project accounting and generally accepted accounting principles.

• Demonstrates knowledge of OMB 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal awards.

• Reads and interprets sponsored agreements and associated regulations to determine risk and appropriate accounting treatment.

• Provides expert guidance to project administrators and principal investigators to effectively manage research projects and resolve complex issues

• Reviews and approves new and updated project information in Financial Accounting Management Information Service (FAMIS) including budget entries.

• Establishes and maintains accounts in the accounting (FAMIS) and research administration (MAESTRO) systems including loading revenue and expense budget, billing requirements, facilities and administrative cost distribution, cost-sharing commitments, reporting requirements, sponsor, and TAMU-CC & TAMUS regulations

• Reviews and submits cost-reimbursable and fixed-price invoices to sponsors and ensures expenses are reported in compliance with the project budget, with regulations stipulated by the granting agency and in accordance with TAMU-CC's fiscal policies and procedures.

• Responsible for Accounts Receivable collections.

• Investigates and solves purchasing, accounting, travel, and payroll errors.

• Reviews and submits revised budget requests as needed.

• Ensures that the close-out module in MAESTRO is completed accurately and in a timely manner at the end of a project.

• Consults with appropriate University staff in order to reconcile FAMIS accounts, troubleshooting as necessary.

• Responsible for preparing and submitting financial reports as required by sponsoring agencies.

• Identify opportunities to streamline accounting processes and implement process improvements to increase operational efficiency.

Sponsored Projects Compliance: 20%

• Maintains expert knowledge of OMB 2 CFR 200 Uniform Guidance, FAR clauses, State of Texas agency regulations, Cost Principles, and Audit requirements for federal awards and other regulations as needed.

• Reviews and approves Payroll Costing Allocations for accuracy, while monitoring Key Personnel level of effort to ensure compliance with OMB 2 CFR 200.

• Reviews and approves all financial transactions on sponsored projects to determine if the expenses are allowable, allocable and reasonable. This includes purchase requisitions, travel requests, travel expense reports and PCard purchases.

• Ensures that project deliverables are submitted in accordance with sponsor agreements.

• Aid in resolving sponsored project compliance with Export Control, Financial Conflict of Interest, IACUC and IRB regulations, freezing financial activity on a project until compliance issues are resolved. Consults with the Office of Research Compliance as needed. Elevates non-compliance issues to the Director for further action.

• Assists with federal, state and TAMU System audits and program reviews related to sponsored projects, including single audit requirements under OMB 2 CFR 200 subpart F.

Sponsored Projects Administration: 20%

• Serves as backup for other post-award staff.

• Assists in records management of sponsored project files, including University retention period regulations.

• Responsible for sponsored project closeouts.

• Responsible for hiring and managing student office assistants.

• Aid in the development and delivery of training materials focusing on post-award research administration for the TAMU-CC campus community.

• Perform other job duties as assigned.

QUALIFICATIONS

• Bachelor’s degree

• Five (5) years of experience in post award research administration.

• Experience with federal, state and local grants in post-award research administration preferably in higher education or government.

• Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) and Adobe Acrobat.

• Working knowledge of OMB 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal awards.

• Ability to train and mentor campus research administrators.

• Experience in analysis and reconciliation of financial accounts.

• Excellent oral and written communication skills.

PREFERRED QUALIFICATIONS

• Ability to evaluate federal, state and sponsor regulations and policy changes as they impact sponsored programs for development of policies and procedures, process documentation and training materials.

• Familiarity with eRA Commons, Research.gov, and other federal agency research administration portals.

• Post-award research administration experience in the Texas A&M University System.

• Experience with FAMIS/Canopy, MAESTRO, Concur, Workday, Data Warehouse/Business Objects.

• Professional designation of Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA).

• Strong organizational skills, management skills, attention to detail, and ability to take initiative and to think critically to solve problems and operational issues.

• Ability to multitask and work cooperatively with others.

SALARY: Up to $6,041.67 Monthly ($72,500.00 Annually, Approximately)

• NOTE: This position has the option to be fully remote, on-site, or hybrid.

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

INSURANCE:

• Medical

  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

  • Up to 83% of premium covered by the university:

    • Employee and Spouse

    • Employee and Children

    • Employee and Family coverage

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

DUAL CAREER PARTNER PROGRAM

ON-CAMPUS WELLNESS OPPORTUNITIES

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness

• Book scholarships

• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8+ hours of vacation paid time off every month.

• 8 hours of sick leave time off every month.

• 8 hours of paid time off for Birthday leave.

• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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