General Services Specialist

 

 Amalgamated Bank is seeking a General Services Specialist to provide mail distribution services for the Bank. This role is responsible for processing incoming and outgoing mail for all departments and branches located in New York. This role will utilize all mailroom equipment necessary to complete required processing tasks. Please note that is in an on-site role reporting to our NYC headquarters five days a week.

By joining our team, you’ll be joining a Bank that believes that maintaining a diverse and inclusive workplace where everyone feels valued and respected is essential for us to grow as a company. We are dedicated to building a more equitable world in our everyday practices by embracing the values of our employees and customers.

Essential Job Functions:

1. Operate postage meter machine for all mail
2. Follow established policy and procedures to process outgoing overnight shipments through UPS Worldship System
3. Process incoming deliveries e.g., UPS, FedEx, and USPS through Pac Trac Tracking Systems
4. Responsible for ensuring all mail is distributed electronically and in-person to various departments throughout the bank
5. Remove and place all mail from designated departmental bins into assigned folders in mail cart, upon completion of sorting incoming Inter-office mail/First Class Mail
6. Responsible for segregating daily Mass Mailings to be processed utilizing Folder/Inserting machine
7. Segregate Nursing Home Statements and Lease Security Reports processing them through UPS Worldship System
8. Pick-up and deliver mail according to established deadlines
9. Prepare registered and certified mail log information into ledger, to include destination, department, type of mail and mailing number, and deliver to the Post Office upon officer’s signature
10. Retrieve mail from various department mailboxes; Sort internal mail from external and make deliveries as appropriate
11. Act as back up to General Services staff, as requested
12. Retrieve and replace selected bins chosen to store items and documents designated for destruction, from various departments located at the main office
13. Remove and shred all items and documents placed in bins from main office departments and branches
14. Responsible for removing bags from shredder and placing in designated area
15. Fill “Picklist” orders of stock items
16. Prepare completed orders for delivery to requisitioning departments
17. Receive deliveries from various vendors; confirm accuracy of shipment by comparing Purchase Order to merchandise received
18. Report unresolved Purchasing discrepancies to Purchasing Manager
19. Maintain Bank’s pantry supplies
20. Perform various administrative duties as directed by manager

Knowledge, Skills and Experience Requirements:

1. High School diploma or equivalent
2. Ability to run mailroom equipment
3. Ability to lift and carry heavy items
4. Knowledge of postal requirements
5. Basic computer, scanner, and desktop skills (e.g. – Outlook, vendor applications, data files)

Our job titles may span more than one career level. The starting base salary for this role is between $20.00 – $25.00 per hour. The actual base pay is dependent upon many factors, such as: training, transferrable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future.

Amalgamated Bank is an Equal Opportunity and Affirmative Action Employer, Minorities / Females / Individuals with Disability / Veterans. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. View our Pay Transparency Statement. Submission of a resume or any information regarding your qualifications does not constitute a promise or offer of employment. At Amalgamated Bank, we consider an applicant to be someone who has interviewed at least once, in person, with the hiring manager. Amalgamated Bank does not sponsor applicants for work visas.

Hybrid Work Model
Effective February 18, 2025, employees in office-based positions will be working a Hybrid work schedule consisting of three days or more, on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, the contact center, branch service roles, and general services where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance does not apply to roles that have been designated as “remote”.

Search Firm Representatives- Please Read Carefully 
 Amalgamated Bank does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for the position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

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