Finance & Operations Coordinator

Role Summary

Are you an organized, detail-oriented professional with a passion for efficiency? Join ProVeg Polska as our Finance & Operations Coordinator and help streamline financial processes and internal operations. If you excel in multitasking, problem-solving, and working independently, this role is for you! Your skills can be a force for good - help us change the world through plant-based and sustainable solutions.

Job Details

Reports to: Country Director, ProVeg Polska
Location: Warsaw (home office)
Hours: Full-time (40h/week)

Responsibilities

• Oversee daily financial operations, including budgeting, grant reporting, and cash flow management
• Ensure financial compliance, maintain records, and collaborate with our accounting office
• Prepare financial reports and assist in invoice management
• Support internal operations, including document management, contracts, and team coordination
• Facilitate smooth onboarding for new team members and improve internal communication
• Plan and conduct team meetings, ensuring task management efficiency
• Promote a collaborative and supportive work culture

Qualifications

• 2+ years of experience in finance, administration, or operations (preferably in a non-profit or international organisation)
• Proven experience in budget management, financial reporting, and grant compliance
• Native Polish speaker with fluent English proficiency
• Strong organisational skills and the ability to manage multiple tasks
• Analytical mindset with problem-solving abilities
• Ability to work well both independently and as part of a team 
• Appetite for growth 
• Strong command of  Google Workspace, Asana, Wrike, Slack (or similar tools) 
• Advanced proficiency in spreadsheets (Excel/Google Sheets), including pivot tables and financial modeling
• Passion for ProVeg’s mission and values

Benefits of working with us

• Impact-Driven Work: Be part of an international team working toward a sustainable food future
• Remote & Flexible: Work from anywhere in Poland with adaptable hours and quarterly team-building meetings in Warsaw
• Professional Growth: Dedicated training budget for continuous learning and skill development
• Supportive Culture: Work with a passionate, mission-driven team that values collaboration and innovation
• Competitive Compensation: Full-time employment contract with a salary of 8,000 PLN gross
• Well-being Focus: Access to a mindfulness program and a positive work environment

When?

Application deadline: ​open until filled
Start date: 1 of April 2025

Further information

Our Application Procedure


Your application should include a cover letter addressing your motivation and how you meet the person specification criteria and a CV. The next steps in the application process include:

1. A general online assessment
2. A first interview with the People and Culture team
3. Job-specific online trial assignments
4. An online interview with the PL Director.

Apply