Faculty Affairs Office Assistant

Salary/Position Classification

• $15.00-$17.00 hourly, Non-Exempt (Eligible for overtime)
• 10-15 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): No

Purpose of Position

This is a part-time, non-benefited position. Only UND students are eligible to be hired in this position.
This is an opportunity for a highly organized and energetic student to be part of a vibrant, fun campus office and interact with professors, students, and campus staff and administrators. This student employee will fill an office assistant position that will assist with answering the phone, scheduling and setting up meetings, various administrative tasks, event planning, managing web content, and will serve as the first point of contact when entering the office. This person will also assist the Coordinator of National Scholarships and Fellowships with various administrative tasks and projects as requested.

Duties & Responsibilities

• Serve as the main greeter in the O’Kelly Vice Provosts suite. Guests and visitors in our office include faculty, students, administrators, and UND staff. 
  • Direct guests to appropriate offices or waiting area 
  • Offer guests a beverage o Take a message for staff who are out and ensure proper follow-up 
  • Complete a variety of administrator-assigned tasks as needed, including taking phone calls and ensuring proper follow-up, scanning, filing, placing phone calls, running errands, scheduling meetings, setting up meeting rooms for remote attendees, Excel and Word processing, planning events, website creation and updates, and maintaining office supplies. 
  • Maintain the cleanliness of the office suite and ensure the office remains presentable and tidy at all times. 
  • Taking out the garbage, vacuuming floors, dusting, cleaning the microwave, cleaning and stocking the refrigerator, etc., as needed. 
  • Receive mail and package deliveries for office employees. 
  • Perform other duties as assigned. - (Essential)

Required Competencies

• Strong customer service skills
• Ability to work independently
• Excellent written and verbal communication skills
• Strong attention to detail
• Consistent follow-through on tasks
• Self-motivated
• Excellent organizational and time management skills
• Strong problem-solving skills

Minimum Requirements

• Past leadership experience or involvement in co-curricular activities in school or the community
• Basic computer skills
• Excellent interpersonal and customer service skills
• Ability to handle stressful situations effectively
• Ability to uphold the utmost confidentiality and professionalism at all times
• Availability Monday/Wednesday, 8 a.m. – 1:15 p.m.; Friday, 8:00 a.m. – 4:30 p.m.
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

To Apply

For full consideration, applications must be received by the closing date and include the following materials:
• Resume
• Cover letter addressing interest in position and previous leadership, community, and co-curricular experience
• Class Schedule


Please include in the application if you are currently or have in the past 12 months been employed with the University of North Dakota, the North Dakota University System or any other North Dakota State agency. If so, include which agency/department, as well as how many hours you work a week.

Career Services is here to help students looking for student employment positions at UND by offering individual sessions that include resume, cover letter reviews, and interview preparation. Please schedule an appointment through Hawk Central or email us at und.careerservices@und.edu.