Facilities Department Coordinator

Join the Dynamic Team at Lehigh University: Facilities Department Coordinator

Are you an organized and detail-oriented individual with exceptional administrative and clerical skills? Lehigh University is seeking a talented Coordinator to join our Facilities department. This exciting opportunity offers a chance to contribute to the efficient operations of our campus while working in a supportive and inclusive environment. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

Position Number: S76210

This position is a Grade: 7 - 37.5 with an approximate salary range of $36,090-$43,330 and is subject to change based on experience, skills and qualifications.

As a Facilities Department Coordinator, you will play a pivotal role in ensuring the smooth functioning of our Facilities department. Your primary responsibilities will include:

• Coordinate and process work requests, work orders, and preventive maintenance schedules.
• Act as a resource for CMMS (Computerized Maintenance Management System), including troubleshooting, training, and managing user permissions.
• Record and verify labor, inventory, and vendor charges; process invoices and utility bill data.
• Compile, prepare, and distribute reports; transmit financial data to the University accounting system (Banner).
• Conduct and audit annual physical inventory counts; ensure accurate records and corrections.
• Provide administrative and clerical support, including backup for staff during absences.

This position requires strong communication skills, the ability to multitask, and a commitment to providing exceptional customer service to our campus community. You will collaborate with a dedicated team of professionals, ensuring that our facilities are well-maintained and operational to support Lehigh University's mission of academic excellence.

Qualifications:

• High school diploma or the equivalent combination of education and experience
• Three to five years of related work experience
• Proficient in Microsoft Office suite (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Attention to detail and problem-solving skills
• Customer service-oriented with a positive and professional attitude

Working at Lehigh University offers more than just a rewarding career; it provides an opportunity to be part of a vibrant and diverse community that values personal and professional growth. As an employee, you will enjoy a comprehensive benefits package, including medical, dental, and vision coverage, tuition benefits, and retirement plans. Additionally, Lehigh University fosters an inclusive environment that celebrates diversity and promotes work-life balance.

If you are a highly motivated individual with a passion for …