Executive Legal Assistant

ATTORNEY GENERAL (DEPT OF LAW)

 

EXECUTIVE LEGAL ASSISTANT

Job Location:

Address:  15 S 15th Ave Phoenix AZ

Posting Details:

Salary: $49,500 - $58,000 

Grade: 18

Closing Date: Until filled

Job Summary:

The Arizona Attorney General’s Office State Government Division/Liability Management Section is seeking an Executive Legal Assistant.

 

Job Duties:

This is a Resource Legal Secretary position and reports to the Unit Chief in the Liability Management Section, Tort Unit. Position provides high-level legal secretary support, independent completion of complex assignments, providing quality written and verbal support to senior attorneys. Will prepare a wide variety of timely and accurate legal documents including petitions, briefs, pleadings, motions, preservation letters and memorandum. Responsible for accurate and timely maintenance of legal records/files and case management system. Responsible for accurate and timely completion of docketing, calendaring, filing and appropriate administrative support for civil litigation matters. Appropriate handling of a wide variety of calls, correspondence and visitors. Position will serve as team lead and train new legal support staff, serve as mentor and legal resource for the legal secretaries in the Unit; and provide coverage and backup for other legal secretary and paralegal staff.

Knowledge, Skills & Abilities (KSAs):

Knowledge of the Federal and State Rules of Civil Procedure;
Knowledge of the policies and procedures of the Attorney General's Office, Civil Division and Liability Management Section with a strong awareness of the other Divisions and Sections of the AGO;
Knowledge of the attorney/client relationship, including the need for confidentiality and discretion;
Knowledge of technical legal terms and the formats for a wide variety of legal forms and documents, sufficient to complete them from marginal notes, standard paragraphs, verbal/written instructions, and/or similar forms;
Knowledge of the sequence of legal actions sufficient to answer a variety of detailed inquiries;
Knowledge of State and office procedures, including the acquisition of case-related expenses and current travel policies.

Skill in grammar, punctuation, spelling and editing;
Skill in the operation of various pieces of office equipment, including personal computer, printer, copier, scanner, fax machine, etc.;
Skill in transcribing machine dictation;
Skill in handling detailed work with accuracy and speed;
Skill in performing broad administrative support functions;
Skill in monitoring legal requirements and deadlines;
Skill in composing a wide variety of complex legal correspondence, contracts, petitions and briefs;
Skill in responding to a variety of inquiries concerning the progress of legal actions, and in providing information regarding proper procedures.

Ability to compose routine correspondence;
Ability to handle detailed work with accuracy and speed;
Ability to handle a wide range of administrative support functions;
Ability to monitor legal requirements and deadlines;
Ability to prepare a wide variety of complex legal correspondence, petitions, briefs, motions, pleadings, etc.;
Ability to efficiently handle a large volume of work, with competing deadlines, following established policies and procedures;
Ability to respond to a variety of inquiries concerning the progress of legal actions and in providing information regarding proper procedures;
Ability to prioritize workload to include timely filing and file organization;
Ability to work independently, with minimal supervision;
Ability to proficiently use a personal computer, e-mail, the internet, electronic case filing systems as well as electronic case management and document management software;
Ability to use word processing programs for quality document production;
Ability to respond to inquiries with tact, diplomacy, and appropriate timely information;
Ability to engage and train diverse personnel and maintain effective interpersonal communication;
Ability to effectively report on the progress and needs of support staff training;
Ability to exercise good judgment.
Ability to get along and work well with others.
Ability to handle a high volume of work and stressful situations.

Selective Preference(s):

High level Legal Secretary or Paralegal experience in complex tort civil litigation.

Pre-Employment Requirements:

All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken in to account.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Attorney General's Office offers a comprehensive benefits package to include:
Sick leave
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

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