Executive Assitant

The Executive Assistant will provide high-level administrative support to the CEO and senior executives. This role requires someone with good organizational skills, the ability to prioritize tasks, and a proactive approach to managing the daily operations of executive functions. The Executive Assistant will handle confidential information with discretion, coordinate schedules, and facilitate communication between executives and internal/external stakeholders.

Key Responsibilities:

• Calendar Management: Organize and manage the executive’s daily schedule, including meetings, travel arrangements, and events.

• Communication Liaison: Serve as the primary point of contact between the executive and internal/external stakeholders. Handle correspondence, including email management, phone calls, and letters.

• Meeting Coordination: Schedule and coordinate meetings, including preparing agendas, taking meeting minutes, and following up on action items.

• Travel Management: Arrange travel itineraries, accommodations, and logistics for both domestic and international trips.

• Document Preparation: Draft, review, and edit reports, presentations, and other documents on behalf of the executive.

• Project Management: Assist in the management of key company projects, track deadlines, and ensure timely completion of deliverables.

• Event Coordination: Plan and coordinate company events, meetings, and executive off-site activities.

• Expense Reporting: Prepare and submit expense reports for the executive and ensure proper documentation and reimbursement.

• Confidentiality: Maintain confidentiality in all communications and sensitive information.

• Ad Hoc Tasks: Provide general administrative support and handle special projects as needed.

Qualifications:

• Experience: No prior experience required

• Education: Bachelor’s degree in Business Administration or a related field preferred.

• Skills:

  • Exceptional organizational and time management skills.

  • Strong verbal and written communication skills.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other project management tools.

  • Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.

  • High level of professionalism and discretion in handling confidential information.

• Attributes:

  • Proactive, detail-oriented, and highly organized.

  • Able to work under pressure and adapt to rapidly changing environments.

  • Strong problem-solving abilities and the capacity to anticipate the executive’s needs.

Salary: Competitive, based on experience.