Executive Assistant to the SVP, Global Medical Affairs

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

The Executive Assistant to the SVP, Global Medical Affairs will provide high-level management support to the SVP of the Global Medical Affairs , who leads a 180+ person department within BeiGene.

The ideal candidate will not see their duties as administrative but see themselves as a change agent for the organization, empowering leadership to focus on strategy as they solve problems and run interference for them on a day-to-day basis. The candidate will be an exceptional communicator, show meticulous attention to detail, have a knack for organizing and synthesizing information, exercise good judgment and discretion, thrive in an entrepreneurial environment, and demonstrate a high level of initiative and resourcefulness that allows them to anticipate issues and creatively mitigate them.

This position also serves as a liaison to other executives and senior leadership teams, organizes and coordinates executive outreach and oversees special projects.

Essential Functions of the job:

• Manage professional and personal scheduling for SVP, including agendas, mail, email, phone calls, client management, and other logistics
• Manage travel logistics and activities, including accommodations, transportation, and meals, and prepare expense reports
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of online filing system and contacts organization
• Organize team communications and plan events, both internal and off-site
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Manage the Executive's contacts
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. 
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