Executive Assistant to the CEO

Who we are:
Unstructured is making it possible for organizations to continuously collect their human-generated data and use it in conjunction with LLMs to power a range of workflows. We make it effortless to connect to any in-house or third party models and deliver that data to any downstream location. Unstructured’s open source package has been downloaded more than 20 million times, and is used by more than 50k companies, including nearly half of the Fortune 500. In the last two quarters thousands of users have signed up for Unstructured’s commercial product with several thousand currently on the waitlist for our ETL platform. 
Unstructured is a rising, cutting-edge technology start-up developing innovative solutions for processing and extracting insights from unstructured data to drive generative artificial intelligence (AI) initiatives. As we continue to grow, we are seeking an experienced Executive Assistant to the CEO to join the team and contribute significantly to Unstructured’s success.

About the Role:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and leadership team. This role is ideal for someone who thrives in a fast-paced environment, handles confidential information with discretion, and anticipates needs before they arise. You’ll be the right hand to our CEO, ensuring their day runs smoothly and efficiently while also providing support to the broader leadership team.
Responsibilities:
Own and manage the CEO’s calendar, including scheduling meetings, prioritizing appointments, and ensuring alignment across teamsManage the CEO’s inbox, including email triage, drafting correspondence, and flagging important itemsMeeting Coordination: Prepare agendas, manage meeting logistics, take comprehensive notes, and follow up on action items to ensure efficient and productive meetingsOversee expense reports, reimbursements, and light financial tracking for the CEOCoordinate all travel arrangements for the CEO including flights, hotel bookings, and transportationSupport calendar scheduling for other members of the executive leadership team as neededBook conferences, hotels, and accommodations for company events or off-sitesPrepare materials for meetings and track follow-upsServe as a trusted gatekeeper and liaison for internal and external stakeholders
Qualifications:
3+ years of experience as an Executive Assistant, ideally supporting C-level executivesExceptional organizational and time management skillsAble to think strategically and quickly to resolve any Strong written and verbal communication abilitiesProficient in Google Workspace, Slack, calendar tools, and travel platformsHigh level of discretion and professionalismResourceful, solution-oriented, and calm under pressure
Why You’ll Love This Role:
High Impact & Visibility: You’ll work directly with the CEO and leadership team, …